ADMIN EXECUTIVE (STEEL STRUCTURE SPECIALIST - PETALING JAYA)

Dynamic Building System Sdn Bhd; Selangor; On-site; MYR 33,000 - 60,000; Full time

Job summary

Dynamic Building System Sdn Bhd – Petaling is seeking an Admin Executive (Steel Structure Specialist) to oversee daily office operations, facilities, and administrative tasks. You will coordinate repairs, manage vendors, and ensure compliance with safety and regulatory requirements.

Candidates should have 2+ years in office administration, strong MS Office skills, and the ability to multitask across departments.

Qualifications

• Minimum 2 years of relevant experience in office administration.
• Good Microsoft Office skills, especially Excel, Word, and PowerPoint.
• Good organizational and time management skills.
• Strong attention to detail and ability to handle multiple tasks.
• Able to work independently and coordinate with different departments.
• Experience in handling office facilities, supplies, vendors, and general administrative matters.
• Proactive, responsible, and able to solve problems efficiently.
• Willing to handle ad-hoc administrative duties when required.

Responsibilities

• Oversee daily office operations to ensure a smooth and efficient environment.
• Coordinate office repairs and maintenance with service providers.
• Supervise cleaning and organization, including management of cleaners.
• Manage courier services and payment arrangements.
• Oversee tenancy renewals and terminations for office facilities.
• Ensure timely payment of utilities to prevent service disruption.
• Maintain inventory of office supplies, equipment, and pantry items.
• Ensure all facilities (AC, lighting, furniture) are functional and well-maintained.
• Handle company car facilities, including purchase and disposal of petrol cards.
• Manage office budgets for supplies, repairs, pantry, and miscellaneous costs.
• Ensure compliance with safety and health regulations.
• Renew CIDB and MITI licenses to ensure regulatory compliance.
• Perform ad hoc tasks as assigned by supervisor.

Skills

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Tools

Microsoft Office

Job description

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ADMIN EXECUTIVE (STEEL STRUCTURE SPECIALIST - PETALING JAYA)

Dynamic Building System Sdn Bhd – Petaling

• Oversee daily operations of the office to ensure a smooth and efficient working environment.

• Coordinate office repairs and maintenance, liaising with service providers as needed.

• Supervise cleanliness and organization of the workspace, including management of cleaning staff.

• Manage courier services, including payment arrangements.

• Oversee office rental facilities, including renewals and terminations of tenancy agreements.

• Ensure timely payment of utility bills to avoid service disruption.

• Manage inventory of office supplies, stationery, equipment, and pantry items.

• Ensure all office facilities (e.g., air conditioning, lighting, furniture) are functional and well-maintained.

• Handle company car facilities, including purchase, disposal, and management of petrol cards.

• Manage office budgets, including expenses related to supplies, repairs, pantry, and miscellaneous costs.

• Ensure the office complies with safety and health regulations.

• Manage the timely renewal of company licenses and registrations (including CIDB and MITI) to ensure continuous regulatory compliance.

• Perform other ad hoc tasks as assigned by your superior.

Requirements

• Minimum 2 years of relevant experience in office administration or administrative support.

• Good Microsoft Office skills, especially Excel, Word, and PowerPoint.

• Good organizational and time management skills.

• Strong attention to detail and ability to handle multiple tasks.

• Able to work independently and coordinate with different departments.

• Experience in handling office facilities, supplies, vendors, and general administrative matters.

• Proactive, responsible, and able to solve problems efficiently.

• Willing to handle ad-hoc administrative duties when required.