Administrative Executive: Office & Facilities Lead

Dynamic Building System Sdn Bhd; Selangor; On-site; MYR 33,000 - 60,000; Full time

Job summary

Dynamic Building System Sdn Bhd – Petaling is seeking an Admin Executive (Steel Structure Specialist) to oversee daily office operations, facilities, and administrative tasks. You will coordinate repairs, manage vendors, and ensure compliance with safety and regulatory requirements.

Candidates should have 2+ years in office administration, strong MS Office skills, and the ability to multitask across departments.

Qualifications

• Minimum 2 years of relevant experience in office administration.
• Good Microsoft Office skills, especially Excel, Word, and PowerPoint.
• Good organizational and time management skills.
• Strong attention to detail and ability to handle multiple tasks.
• Able to work independently and coordinate with different departments.
• Experience in handling office facilities, supplies, vendors, and general administrative matters.
• Proactive, responsible, and able to solve problems efficiently.
• Willing to handle ad-hoc administrative duties when required.

Responsibilities

• Oversee daily office operations to ensure a smooth and efficient environment.
• Coordinate office repairs and maintenance with service providers.
• Supervise cleaning and organization, including management of cleaners.
• Manage courier services and payment arrangements.
• Oversee tenancy renewals and terminations for office facilities.
• Ensure timely payment of utilities to prevent service disruption.
• Maintain inventory of office supplies, equipment, and pantry items.
• Ensure all facilities (AC, lighting, furniture) are functional and well-maintained.
• Handle company car facilities, including purchase and disposal of petrol cards.
• Manage office budgets for supplies, repairs, pantry, and miscellaneous costs.
• Ensure compliance with safety and health regulations.
• Renew CIDB and MITI licenses to ensure regulatory compliance.
• Perform ad hoc tasks as assigned by supervisor.

Skills

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Tools

Microsoft Office

Job description

Dynamic Building System Sdn Bhd – Petaling is seeking an Admin Executive (Steel Structure Specialist) to oversee daily office operations, facilities, and administrative tasks. You will coordinate repairs, manage vendors, and ensure compliance with safety and regulatory requirements.

Candidates should have 2+ years in office administration, strong MS Office skills, and the ability to multitask across departments.