Facilities Admin & Front Desk Specialist

Sepadu Group; Petaling Jaya; On-site; MYR 36,000 - 51,000; Full time

Job summary

Sepadu Group in Petaling Jaya is seeking a Facilities Admin cum Receptionist to support the FM team with front-desk duties, helpdesk operations, and governance documentation.

You will handle visitor management, licensing, contract records, monthly FM reporting, and basic financial tasks such as PO tracking and invoice logging. A 1–2 year background in facilities or admin is preferred.

Qualifications

• Bachelor's degree in facilities management, business administration, or equivalent.
• 1–2 years in facility management, reception, or admin roles.
• Proficient in MS Office and comfortable with ticketing/CMMS systems.
• Excellent communication and customer service mindset.
• Strong organizational skills and ability to multi-task.

Responsibilities

• Front-of-House and helpdesk operations, greeting visitors and managing registration.
• Maintain licensing, stamps, and contract records; ensure proper storage and archiving.
• Prepare monthly FM reports using data from CMMS and team inputs.
• Support governance activities: agendas, minutes, and presentation materials.
• Track POs, invoices, quotations, and perform simple reconciliations.
• Maintain FM databases, spreadsheets, and visitor/service logs.

Skills

Front-of-House

Helpdesk

Reception

Documentation

Governance

Facilities Management

MS Office

CMMS

Education

Bachelor's degree in Facilities Management

Bachelor's degree in Business Administration

Tools

CMMS

Ticketing system

Database software

Job description

Sepadu Group in Petaling Jaya is seeking a Facilities Admin cum Receptionist to support the FM team with front-desk duties, helpdesk operations, and governance documentation.

You will handle visitor management, licensing, contract records, monthly FM reporting, and basic financial tasks such as PO tracking and invoice logging. A 1–2 year background in facilities or admin is preferred.