Exhibition Operations & Event Coordinator

Convex Malaysia

Kuala Lumpur

On-site

MYR 28,000 - 50,000

Full time

6 days ago

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Job summary

Convex Malaysia is seeking an Exhibition Coordinator to provide operational and administrative support for planning and delivering exhibitions and related events at the Centre. You will assist with coordination, documentation, and communication with internal teams and external stakeholders to ensure events run smoothly and meet organisational standards.

Under guidance, the role contributes to service quality and exhibitor experiences.

Responsibilities

Supports pre-event coordination activities, including scheduling meetings and preparing basic operational information.
Assists in collecting exhibition requirements from organisers, including catering, IT, AV, and operational needs.
Supports preparation of exhibition event sheets and related documentation as directed.
Ensures Centre policies, guidelines, and operational updates are communicated accurately to organisers.
Provides onsite support during exhibition move-in, operational days, and move-out activities.
Assists in coordinating with internal departments to support approved floor plans, layouts, and service requirements.
Monitors onsite activities and reports issues or deviations to the Exhibition Executive or Assistant Exhibition Manager.
Supports coordination between organisers, exhibitors, contractors, and internal teams.
Assists in preparing ancillary service quotations and basic invoicing documentation.
Supports follow-up of ancillary payment documentation under supervision.