Exhibition Coordinator

Convex Malaysia Sdn Bhd; Kuala Lumpur; On-site; MYR 36,000 - 60,000; Full time

Job summary

The Kuala Lumpur Convention Centre, operated by Convex Malaysia Sdn Bhd, seeks an Exhibition Coordinator to provide operational and administrative support for planning and delivering exhibitions and related events. You will assist with coordination, documentation, and communication with internal teams and external stakeholders to ensure smooth execution and adherence to standards.

Under guidance, you will contribute to service quality, compliance, and positive organiser and exhibitor

Responsibilities

• Supports pre-event coordination activities, including scheduling meetings and preparing basic operational information.
• Assists in collecting exhibition requirements from organisers, including catering, IT, AV, and operational needs.
• Supports preparation of exhibition event sheets and related documentation as directed.
• Ensures Centre policies, guidelines, and operational updates are communicated accurately to organisers.
• Provides onsite support during exhibition move-in, operational days, and move-out activities.
• Assists in coordinating with internal departments to support approved floor plans, layouts, and service requirements.
• Monitors onsite activities and reports issues or deviations to the Exhibition Executive or Assistant Exhibition Manager.
• Supports coordination between organisers, exhibitors, contractors, and internal teams.
• Assists in preparing ancillary service quotations and basic invoicing documentation.
• Supports follow-up of ancillary payment documentation under supervision.

Job description

The Exhibition Coordinator provides operational and administrative support for the planning and delivery of exhibitions and related events at the Centre. The role supports coordination activities, documentation preparation, and communication with internal teams and external stakeholders to ensure exhibitions are executed smoothly and in accordance with organisational standards. Operating under guidance, the position contributes to service quality, compliance, and positive organiser and exhibitor experiences.

Key responsibilities

Supports pre-event coordination activities, including scheduling meetings and preparing basic operational information.

Assists in collecting exhibition requirements from organisers, including catering, IT, AV, and operational needs.

Supports preparation of exhibition event sheets and related documentation as directed.

Ensures Centre policies, guidelines, and operational updates are communicated accurately to organisers.

Provides onsite support during exhibition move-in, operational days, and move-out activities.

Assists in coordinating with internal departments to support approved floor plans, layouts, and service requirements.

Monitors onsite activities and reports issues or deviations to the Exhibition Executive or Assistant Exhibition Manager.

Supports coordination between organisers, exhibitors, contractors, and internal teams.

Assists in preparing ancillary service quotations and basic invoicing documentation.

Supports follow-up of ancillary payment documentation under supervision.

Hospitality & Tourism 101-1,000 employees

The Kuala Lumpur Convention Centre is a world-class facility designed to host International and regional conventions, trade shows, public exhibitions and entertainment events as well as other functions. The convention centre is strategically located within the heart of Kuala Lumpur. Convex Malaysia Sdn Bhd, as operator of the Kuala Lumpur Convention Centre (a subsidiary of KLCC (Holdings) Sdn Bhd) is seeking dynamic, committed and success-driven individual to join their team.

The Kuala Lumpur Convention Centre is a world-class facility designed to host International and regional conventions, trade shows, public exhibitions and entertainment events as well as other functions. The convention centre is strategically located within the heart of Kuala Lumpur. Convex Malaysia Sdn Bhd, as operator of the Kuala Lumpur Convention Centre (a subsidiary of KLCC (Holdings) Sdn Bhd) is seeking dynamic, committed and success-driven individual to join their team.