Executive Support & Operations Specialist

Confidential; Shah Alam; On-site; MYR 67,000 - 100,000; Full time

Job summary

Confidential is seeking a proactive Senior Executive to support the Managing Director with day-to-day administrative and coordination tasks in a fast-paced corporate environment. The role suits candidates with 2-3 years of experience who excel at detail and learning quickly.

You will manage schedules, prepare materials, take minutes, coordinate cross-functional meetings, and assist with reports and presentations while handling confidential information with integrity and discretion.

Qualifications

• Bachelor's degree in Business Administration, Economics, IT, or related discipline.
• 2-3 years of working experience are encouraged to apply.
• Strong written and verbal communication in English.
• Good organizational and time management skills.
• Proficient in Microsoft Office (Excel, PowerPoint, Word).
• Tech-savvy with an interest in digital tools, AI and emerging technologies.
• Able to multitask, work independently, and maintain confidentiality.

Responsibilities

• Provide administrative and coordination support to the Managing Director.
• Manage schedules, appointments, meetings, and travel arrangements.
• Prepare meeting materials, presentations, reports, and correspondence.
• Take meeting minutes and follow up on action items with stakeholders.
• Coordinate cross-functional meetings and monitor progress of tasks.
• Conduct basic research and prepare summaries as required.
• Liaise with internal departments and external parties on behalf of the Managing Director.
• Organize and maintain confidential documents, records, and filing systems.
• Support corporate projects, business initiatives, and ad-hoc assignments as directed.
• Assist in preparing presentation slides and management reports.

Skills

Communication skills

Organizational skills

Time management

Attention to detail

Proactive

Adaptability

Education

Bachelor's Degree in Business Administration, Economics, Information Technology

Tools

Microsoft Office

Excel

PowerPoint

Word

AI awareness

Job description

Confidential is seeking a proactive Senior Executive to support the Managing Director with day-to-day administrative and coordination tasks in a fast-paced corporate environment. The role suits candidates with 2-3 years of experience who excel at detail and learning quickly.

You will manage schedules, prepare materials, take minutes, coordinate cross-functional meetings, and assist with reports and presentations while handling confidential information with integrity and discretion.