Executive Assistant to Senior Management

Private Advertiser; Subang Jaya; On-site; MYR 60,000 - 90,000; Full time

Job summary

Private Advertiser is seeking a Personal Assistant / Executive Assistant to support senior management with day-to-day administration, travel coordination, and board-level logistics. You will manage calendars, draft documents, handle communications, and ensure confidentiality across all interactions.

The role requires at least 3 years in a commercial environment, strong organisational skills, excellent writing ability, and proficiency with MS Office.

Qualifications

• Minimum 3 years' experience in a commercial environment with increasing responsibility.
• Strong integrity, commitment and ability to maintain high confidentiality.
• Able to communicate and interact with internal employees and external parties.

Responsibilities

• Act as trusted contact for Senior Management; handle correspondence, calls and visitors.
• Professional diary management including travel, visas, hotels and meetings.
• Undertake project work to support business development and communications; organize meetings and prepare presentations.
• Coordinate board and senior management meetings: invites, rooms, teleconferencing, agendas, minutes, and action tracking.
• Organize company events and meetings; manage attendance and room bookings.
• Provide administrative support to the board and senior managers as appropriate.
• Proactive inbox management; respond, file and delete emails as required.
• Support office, facilities and HR across all companies to ensure regulatory compliance.
• Coordinate subscriptions and memberships of professional organisations.
• Process timesheets and business-related expenses promptly.
• Prioritise conflicting needs; meet deadlines and handle deadlines under pressure.
• Draft letters, agreements and personal correspondence to enable senior leadership.
• Maintain discretion and confidentiality in relations with board members.
• Undertake other duties as required due to contingencies.

Skills

Diary management

Communication

Discretion & confidentiality

MS Office

Tools

MS Office

Job description

Private Advertiser is seeking a Personal Assistant / Executive Assistant to support senior management with day-to-day administration, travel coordination, and board-level logistics. You will manage calendars, draft documents, handle communications, and ensure confidentiality across all interactions.

The role requires at least 3 years in a commercial environment, strong organisational skills, excellent writing ability, and proficiency with MS Office.