OFFICE ADMINISTRATION MANAGER / EXECUTIVE SECRETARY

SEDC GLOBAL BUSINESS SERVICES SDN. BHD.; Kuching; On-site; MYR 120,000 - 180,000; Full time

Job summary

SEDC GLOBAL BUSINESS SERVICES SDN. BHD.

seeks an Office Administration Manager / Executive Secretary to provide comprehensive support to the CEO and oversee efficient office administration and governance documentation. You will manage the CEO's calendar, coordinate board papers, liaise with stakeholders, maintain confidential information, and oversee document control while supporting strategic projects and corporate initiatives.

Qualifications

• Bachelor's Degree in Business Administration, Office Management, Human Resource Management or related discipline.
• 8–10 years' experience in executive office administration, board documentation, or confidential secretary roles.
• Experience within hospitality, corporate services, or governance environments is preferred.
• Ability to manage complex schedules and governance documentation with discretion.
• Proficiency in Microsoft 365, SharePoint and digital collaboration tools.

Responsibilities

• Manage the CEO's calendar, meetings, travel arrangements and appointments
• Coordinate board papers, governance documents, reports and confidential correspondence
• Act as a liaison between the CEO's office and internal and external stakeholders
• Oversee office administration, filing, document control and meeting logistics
• Prepare briefing notes, presentations and management reports
• Maintain confidentiality of sensitive corporate information
• Support monitoring of strategic projects and corporate initiatives
• Ensure compliance with company policies and governance requirements

Skills

Organizational skills

Communication

Stakeholder management

Discretion

Education

Bachelor's Degree in Business Administration / Office Management / HRM

Tools

Microsoft 365

SharePoint

Digital collaboration tools

Job description

OFFICE ADMINISTRATION MANAGER / EXECUTIVE SECRETARY

Provide comprehensive executive support to the Chief Executive Officer while overseeing efficient office administration, governance documentation and confidential corporate matters.

Key responsibilities

Manage the CEO's calendar, meetings, travel arrangements and appointments

Coordinate board papers, governance documents, reports and confidential correspondence

Act as a liaison between the CEO's office and internal and external stakeholders

Oversee office administration, filing, document control and meeting logistics

Prepare briefing notes, presentations and management reports

Maintain confidentiality of sensitive corporate information

Support monitoring of strategic projects and corporate initiatives

Ensure compliance with company policies and governance requirements

Requirements / Qualifications

Bachelor's Degree in Business Administration, Office Management, Human Resource Management or related discipline

Minimum 8–10 years' experience in executive office administration, board documentation, or confidential secretary roles, preferably within hospitality, corporate services, or governance environments

Proven ability to manage complex schedules, prepare governance documentation, and support senior leadership in high-trust roles

Strong organizational, communication, and stakeholder management skills with demonstrated discretion and professionalism

Proficiency in Microsoft 365, SharePoint, and digital collaboration tools for document management and executive support

Professional certification in corporate governance or executive administration is an advantage