Executive Support & Front Office Specialist

Civitas Senior Living; Taiping; On-site; MYR 36,000 - 48,000; Full time

Benefits offered by this job

Tuition Reimbursement

Career Advancement Opportunities

Recognition Program

Flexible Time-Off

Referral Incentives

Job summary

Civitas Senior Living is seeking an Administrative Assistant to support the Executive Director and manage essential office functions in Taiping, Malaysia. The role emphasizes front desk duties, guest relations, and basic accounting activities to ensure smooth operations.

The ideal candidate has at least 1 year in Accounts Receivable, Accounts Payable and Payroll, with strong communication, confidentiality, and technical skills in Excel/ MS Office.

Qualifications

• 1+ year experience in Accounts Receivable, Accounts Payable and Payroll.
• Excellent written and oral communication abilities.
• Respect confidentiality with integrity and dependability.
• Proficient with Excel, Word and MS Office
• Detail-oriented with strong numerical and data-entry skills.

Responsibilities

• Front Office Excellence: Answer phones, transfer calls, record messages, and follow customer service protocols.
• Guest Relations: Greet guests warmly and maintain hospitality standards.
• Financial Responsibilities: Handle payments, ledgers, and collections; coordinate collection strategies.
• Record Management: Maintain meticulous resident and staff records, ensure compliance.
• Accounts Handling: Process invoices, distribute funds, reconcile petty cash and related tasks.
• Multitasking Mastery: Manage multiple priorities in a dynamic environment.

Skills

Accounts Receivable

Accounts Payable

Payroll

Communication skills

Confidentiality

Integrity

Analytical abilities

Detail oriented

Tools

Excel

Word

MS Office

Job description

Civitas Senior Living is seeking an Administrative Assistant to support the Executive Director and manage essential office functions in Taiping, Malaysia. The role emphasizes front desk duties, guest relations, and basic accounting activities to ensure smooth operations.

The ideal candidate has at least 1 year in Accounts Receivable, Accounts Payable and Payroll, with strong communication, confidentiality, and technical skills in Excel/ MS Office.