Executive/Senior Executive - Purchasing (Paradigm Mall JB)

Paradigm Mall Management Sdn. Bhd. (JB); Skudai; On-site; MYR 60,000 - 110,000; Full time

Benefits offered by this job

Competitive remuneration

Parking season pass

Festive season celebrations

Insurance coverage

Employee discounts

Job summary

Paradigm Mall JB is seeking a Senior Executive/Executive - Purchasing to support the procurement team across Paradigm Mall JB. You will handle tendering, cost estimation, supplier qualification, and purchase order preparation.

The role requires a Diploma in Business or related fields, 4–7 years’ experience, and bilingual abilities in Bahasa Malaysia and English (Mandarin an advantage); familiarity with mall or hotel procurement is a plus.

Qualifications

• Diploma in Business or related field required.
• Fluent in Bahasa Malaysia and English; Mandarin an advantage.
• 4–7 years of experience in a similar role.
• Good interpersonal and documentation skills.
• Experience in shopping mall or hotel procurement is a plus.

Responsibilities

• Handle tender processes, RQ, cost estimation and quantity measurement.
• Understand Purchase Requisition Form (RQ) requirements and raise requisitions.
• Organize and attend tender interviews, track progress and award timely.
• Prepare tender documents to invite competitive bidding.
• Source quotations from right suppliers and vet them for selection.
• Negotiate with suppliers to achieve best price while quality remains high.
• Prepare Purchase Orders for approval and support contract reviews with Legal.
• Maintain Approved Supplier List and monitor supplier performance.
• Suggest procurement process improvements and coordinate with cross‑functional teams.

Skills

Procurement

Tendering

Negotiation

Cost estimation

PO creation

Vendor management

Education

Diploma in Business

Job description

We're looking for a Senior Executive/Executive - Purchasing (Paradigm Mall JB). He or she will be responsible for supporting the Purchasing department in various functions within Paradigm Mall including procurement activities, supplier management and cost optimization across all malls.

Your Responsibilities:

Handling of tender/RQ, cost estimation & quantity measurement.

To understand the Purchase Requisition Form (RQ) and related requirements as raised by requestor.

Organize and attend tender interview, update and follow up interview progress to ensure timely award.

Preparation of tender documents to invite competitive tender.

Assisting in cost estimation.

To source and request the quotations from the right suppliers.

To vet through the quotations, prepare the comparison/analysis for supplier selection decision making.

To negotiate with selected suppliers and constantly strive for best purchase price while maintaining the highest level of quality, reliability and service.

To attend site visit and site meeting as and when required by management.

To prepare Purchase Order (PO) for approval.

Review contracts/agreements related to purchases of goods or services by working closely with legal department.

To update and maintain the Approved Supplier List and other Master Lists.

Keep track and update of project performance and deliveries.

To make recommendation and improvement of procurement processes and administrations.

To work closely with all other cross-functional departments to ensure smooth execution of purchasing activity.

Controlling purchases and ensure that purchase of Goods and services comply with the Company's purchasing policy and procedures.

To establish and maintain supplier relationships and monitor suppliers’ performance.

To propose for cost reduction strategies and effective supplier evaluation program.

To take up additional assignments given by the Management from time to time.

Job Requirements:

Minimum Diploma in Business or relevant studies.

Must be able to communicate very well in Bahasa Malaysia and English. Ability to communicate in Mandarin will be an added advantage.

At least 4-7 year(s) of working experience in similar capacity.

Good interpersonal and documentation skills.

Working experience in a shopping mall or hotel will be an added advantage.

Position is based at Paradigm Mall JB.

• Competitive Remuneration Package
• Subsidies Parking Season Pass
• Exciting Festive Season Celebration
• Insurance Coverage
• Employee Discounts