Executive PA to COO - F&B Operations & Contracts

PINEAPPLE RESOURCES BERHAD; Kuala Lumpur; On-site; MYR 67,000 - 100,000; Full time

Job summary

PINEAPPLE RESOURCES BERHAD is seeking a Personal Assistant to the Chief Operating Officer to provide comprehensive secretarial and administrative support while coordinating restaurant operations, management projects and commercial agreements within a fast-paced F&B business.

The role involves managing the COO's calendar, preparing reports and presentations, reviewing contracts, and liaising with outlet managers and suppliers.

Qualifications

• Diploma or degree in Business Administration, Management, Accounting or related discipline.
• At least 3 years of relevant experience as Personal/Executive/Administrative Assistant.
• Experience in Food & Beverage or restaurant industry is advantageous.
• Experience reviewing commercial agreements and contracts.
• Strong understanding of contractual terms and commercial arrangements.
• Excellent organizational, coordination and communication skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Fluency in English and Bahasa Malaysia.
• Ability to multitask, work independently and meet tight deadlines.
• High level of integrity and discretion with confidential information.

Responsibilities

• Manage the COO's daily schedules, appointments, meetings and travel arrangements.
• Prepare agendas, minutes, management reports, presentations and correspondence.
• Handle confidential documents and maintain filing systems.
• Coordinate with restaurant outlet managers on daily operations.
• Follow up on management instructions, operational issues and outstanding action items.
• Collect and consolidate outlet performance reports, sales figures and updates.
• Coordinate communication between management and Operations, Finance, HR and Purchasing.
• Assist in monitoring implementation of management decisions, initiatives and projects.
• Review business agreements, contracts and related documents before submission to the COO for approval.
• Review supplier agreements, tenancy agreements and other commercial arrangements.
• Identify key terms, payment obligations, renewal periods and risks for management.
• Coordinate with departments, suppliers, landlords and external advisers on agreement matters.
• Monitor expiry dates, renewal deadlines and compliance with obligations.
• Maintain records and filing of agreements and documents.
• Coordinate meetings with internal departments and suppliers.
• Monitor progress of projects and tasks delegated by the COO.
• Prepare periodic updates on outstanding matters and progress.
• Undertake ad hoc assignments and special projects.

Skills

Organizational skills

Coordination

Communication skills

MS Office proficiency

English language

Bahasa Malaysia

Education

Diploma or Degree in Business Administration/Management

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

PINEAPPLE RESOURCES BERHAD is seeking a Personal Assistant to the Chief Operating Officer to provide comprehensive secretarial and administrative support while coordinating restaurant operations, management projects and commercial agreements within a fast-paced F&B business.

The role involves managing the COO's calendar, preparing reports and presentations, reviewing contracts, and liaising with outlet managers and suppliers.