ASSISTANT OFFICER (MALAYSIA)

DXN International; Jitra; Hybrid; MYR 39.000 - 67.000; Vollzeit

Zusammenfassung

DXN International in Malaysia seeks an organized R&D Project Administrator to coordinate trials, manage documentation, and support procurement and data reporting. You will prepare protocols, batch records, and supplier communications, ensuring confidentiality and version control.

You will also coordinate material handling, assist in safety and compliance activities, and support management with routine updates. Fresh graduates may be considered for this role in a fast-paced R&D environment.

Qualifikationen

• Bachelor’s degree in a related field; fresh graduates may be considered.
• Experience in R&D administration or related operations is an advantage.

Aufgaben

• Maintain project trackers, schedules, trial plans and action lists; coordinate with multiple departments.
• Prepare minutes of meetings and follow up on outstanding actions.
• Prepare, format and maintain trial protocols, batch records and related documents.
• Coordinate material availability, labeling, storage and movement of raw materials and samples.
• Prepare purchase requisitions and compile supplier quotations and delivery timelines.
• Collect and organize trial data and prepare summaries for management review.
• Draft routine emails and preparation materials for management and supplier communications.
• Maintain organized project files and support continuous improvements to workflows and reporting systems.

Kenntnisse

English proficiency

Bahasa Malaysia

Organized & detail-oriented

Communication & coordination

Multi-tasking

Ausbildung

Bachelor’s degree in Food Technology, Biotechnology, Chemical Engineering, Pharmaceutical Science, Chemistry, Biology or related field

Tools

Microsoft Word

Excel

PowerPoint

Electronic document filing

Jobbeschreibung

1. R&D Project Administration and CoordinationMaintain project trackers, schedules, trial plans and action lists. Arrange meetings, prepare minutes and follow up on outstanding actions with R&D, Production, QA/QC, Engineering, Procurement and suppliers.2. Technical Documentation and Records ControlPrepare, compile, format and maintain trial protocols, batch records, laboratory results, equipment specifications, quotations, comparison sheets, SOP/WI drafts, validation documents, reports and presentation materials. Ensure proper filing, version control, confidentiality and retrieval of records.3. Trial, Sample and Material CoordinationCoordinate the availability, identification, labelling, storage and movement of raw materials, ingredients, packaging materials, samples and trial outputs. Support the scheduling of laboratory testing, sensory evaluations, pilot trials and sample submissions, and maintain material and sample usage records.4. Procurement and Supplier Follow-upPrepare purchase requisition information and technical requirement summaries based on approved instructions. Request and compile supplier quotations, datasheets, certificates and delivery lead times. Follow up on deliveries, discrepancies and pending technical information, and expedite delays or issues to the Section Manager.5. Data Compilation and Reporting SupportCollect and organize trial and process data, including yield, extraction conditions, moisture, stability, viscosity, sensory results, softgel shell or product attributes, processing time and material consumption. Prepare tables, charts and preliminary summaries for the Section Manager’s review without independently approving technical conclusions.6. Compliance, Safety and Laboratory SupportFollow applicable GMP, HACCP, ISO 22000, laboratory safety, chemical handling, hygiene and document-control requirements. Assist in compiling supporting evidence for internal reviews, audits and regulatory or customer requests. Immediately report incidents, deviations, damaged equipment and unsafe conditions.7. Communication and Management SupportDraft routine emails, letters, meeting materials and progress updates for review and approval. Coordinate communication with suppliers and internal departments, prepare management summaries and support Chairman Office requests related to R&D projects while protecting confidential information.8. General Administration and Continuous ImprovementMaintain organized electronic and hard-copy project files, inventories and office records. Support improvements to administrative workflows, templates, dashboards and reporting systems. Perform other R&D coordination duties assigned by the Section Manager or an authorized superior.

Requirements

• Qualification and Education- Bachelor’s Degree in Food Technology, Biotechnology, Chemical Engineering, Pharmaceutical Science, Chemistry, Biology or a related field.- Fresh graduates may be considered; relevant laboratory, manufacturing or project-administration experience is an advantage.
• Working Experience- Preferably 1–3 years of experience in R&D administration, laboratory support, or food, nutraceutical, pharmaceutical, biotechnology or manufacturing operations.- Experience coordinating suppliers, quotations, samples, meetings and technical documents is an advantage.
• Technical Knowledge and Computer Skills- Basic understanding of food, nutraceutical, extraction, powder, encapsulation or product-development processes.- Basic knowledge of laboratory practices, sample handling, data recording and technical report preparation.- Proficiency in Microsoft Word, Excel, PowerPoint, email and electronic document filing.- Ability to prepare project trackers, basic calculations, tables and charts accurately.- Awareness of GMP, HACCP, ISO 22000, workplace safety and confidentiality requirements.
• Language Requirements- Good written and spoken English.- Proficiency in Bahasa Malaysia is required.- Knowledge of other languages is an advantage.
• Personal Attributes and Interpersonal Skills- Organized, detail-oriented, responsible and able to manage multiple assignments.- Good communication, coordination, follow-up and interpersonal skills.- Able to work effectively with R&D, Production, QA/QC, Engineering, Procurement, suppliers and management.- Able to prioritize tasks, meet deadlines and elevate problems promptly.- Demonstrates integrity, confidentiality, adaptability and willingness to learn technical processes.

Additional Information

• Country: MALAYSIA
• Department: (FARM)CHAIRMAN OFFICE