Executive Project Secretary & Governance Coordinator

SURIA STRATEGIC ENERGY RESOURCES SDN. BHD.; Kuala Lumpur; On-site; MYR 60,000 - 110,000; Full time

Job summary

SURIA STRATEGIC ENERGY RESOURCES SDN. BHD. seeks an organised Executive Assistant / Project Governance Officer in Kuala Lumpur to support the Project Director.

You will manage calendars, prepare briefing materials, coordinate travel, and handle confidential communications to drive governance and project milestones. Responsibilities include taking accurate minutes, tracking action items, maintaining the document control system, and preparing periodic governance reports for the board and

Qualifications

• Experience in executive support or project governance.
• Ability to manage multiple priorities and confidential information.
• Strong written and verbal communication skills.

Responsibilities

• Schedule, coordinate, and prepare agendas for high-level project meetings.
• Attend meetings, record minutes, capture action items and decisions.
• Track follow-up on action items to ensure timely completion by owners.
• Distribute minutes, reports and agendas promptly.
• Develop and maintain the project document management system and version control.
• Support calendar management, travel arrangements, and briefing materials for the Project Director.
• Assist in governance, compliance tracking, and regular status reporting to stakeholders.
• Act as a liaison between the Project Director, internal teams, vendors, and external parties.

Skills

Calendar management

Minutes writing

Meeting coordination

Communication

Document control

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

SURIA STRATEGIC ENERGY RESOURCES SDN. BHD. seeks an organised Executive Assistant / Project Governance Officer in Kuala Lumpur to support the Project Director.

You will manage calendars, prepare briefing materials, coordinate travel, and handle confidential communications to drive governance and project milestones. Responsibilities include taking accurate minutes, tracking action items, maintaining the document control system, and preparing periodic governance reports for the board and