Executive - Project Claims & Documentation Verification

Itmax System Berhad; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A construction management company in Selangor is looking for a Quantity Surveyor to verify claims from subcontractors on projects like fiber optics and traffic systems. Candidates should have a degree in Quantity Surveying or related fields and 3–5 years of experience in contract administration. The role emphasizes attention to detail and integrity in financial verification, and familiarity with specific project types is a plus. Competitive salary and opportunities for growth are provided.

Qualifications

• Minimum 3–5 years’ experience in contract administration, claims verification, or project QS role (preferably in telecoms, ICT, or infrastructure projects).
• Strong understanding of construction contracts, BOQ, progress billing, and variation order management.
• Familiarity with fiber optic, intelligent traffic systems, or CCTV infrastructure projects is an added advantage.

Responsibilities

• Receive and review all payment claims, progress billings, and supporting documents submitted by subcontractors and main contractors.
• Verify that claims align with approved work orders, contract terms, and project progress.
• Work closely with Project Managers, Site Supervisors, and Engineers to confirm actual work progress versus claims submitted.
• Prepare regular verification reports for COO.

Skills

Attention to detail

Analytical skills

Communication skills

Integrity

Problem-solving

Education

Bachelor’s Degree / Diploma in Quantity Surveying, Construction Management, Civil Engineering

Tools

Microsoft Office (Excel, Word, PowerPoint)

Project/ERP software

Job description

Preferred Background: Quantity Surveying (QS), Contracts, or Commercial Management

Job Description

Preferred Background: Quantity Surveying (QS), Contracts, or Commercial Management

Job Purpose

To ensure that all claims and supporting documents submitted by subcontractors and main contractors for fiber optic, intelligent traffic system, and CCTV projects are thoroughly verified and compliant with contractual, financial, and technical requirements prior to submission for COO approval and Finance Department processing.

Key Responsibilities

1. Claims Verification
   • Receive and review all payment claims, progress billings, and supporting documents submitted by subcontractors and main contractors.
   • Verify that claims align with approved work orders, contract terms, and project progress.
   • Ensure compliance with project specifications, contractual milestones, and site progress reports.
   • Highlight discrepancies, over-claims, or non-compliance issues for correction before COO approval.
2. Documentation & Compliance
   • Check and validate all supporting documents, including delivery orders, site work completion reports, variation orders (VO), and progress certificates.
   • Maintain a systematic filing and documentation system for all claims and verification records.
   • Ensure proper endorsement by Project Managers/Engineers before claims reach COO for approval.
   • Verify that all insurance, permits, and regulatory compliance documents are in place where required.
3. Financial Verification & Coordination
   • Cross-check claims against project budgets, BOQ, and approved variations.
   • Liaise with Finance Department for accurate and timely payment processing after COO approval.
4. Liaison & Reporting
   • Work closely with Project Managers, Site Supervisors, and Engineers to confirm actual work progress versus claims submitted.
   • Escalate disputed claims or irregularities to COO for resolution.
   • Prepare regular verification reports for COO.

Qualifications & Requirements

1. Bachelor’s Degree / Diploma in Quantity Surveying, Construction Management, Civil Engineering, or related field.
2. Minimum 3–5 years’ experience in contract administration, claims verification, or project QS role (preferably in telecoms, ICT, or infrastructure projects).
3. Strong understanding of construction contracts, BOQ, progress billing, and variation order management.
4. Familiarity with fiber optic, intelligent traffic systems, or CCTV infrastructure projects is an added advantage.
5. High attention to detail, analytical skills, and strong integrity in financial verification.
6. Proficiency in Microsoft Office (Excel, Word, PowerPoint); knowledge of project/ERP software is a plus.

Key Competencies

• Technical & Commercial Knowledge – Understanding of contracts, QS practices, and project progress measurement.
• Analytical Thinking – Ability to detect errors, discrepancies, and over-claims.
• Communication & Coordination – Strong liaison skills between Project, COO, and Finance.
• Integrity & Accountability – Upholding fairness and transparency in financial verification
• Problem-Solving – Addressing claims disputes effectively with facts and documentation