Executive, Procurement & Quantity Surveyor

Alam Sekitar Malaysia Sdn Bhd; Shah Alam; On-site; MYR 60,000 - 90,000; Full time

Job summary

Alam Sekitar Malaysia Sdn. Bhd. is seeking an Executive for Procurement & Quantity Surveying to manage procurement activities and contract affairs. The role focuses on executing procurement procedures, supplier evaluation, and contract administration aligned with company goals.

You will handle tender preparation, cost-saving initiatives and post-contract tasks, including final accounts and site investigations, contributing to project success and audit readiness.

Qualifications

• Experience in procurement and contract management within an industrial or environmental services company.
• Ability to handle pre-contract and post-contract activities including tender documents and final accounts.

Responsibilities

• Execute, control and monitor procurement procedures to support company objectives.
• Source vendors (local & international) and evaluate products based on price, quality and delivery.
• Coordinate deliveries, maintain stock levels and match invoices with POs and GRNs.
• Prepare tender documents, proposals and variations; assist in contract negotiations.
• Monitor post-contract works, perform site investigations and assist with audits.

Skills

Procurement

Contract management

Vendor management

Negotiation

Cost reduction

Job description

Executive, Procurement & Quantity Surveyor

This role encompasses procurement and contract management responsibilities. The procurement function involves executing, controlling and monitoring the implementation of procurement procedures in accordance with established procedures and company objectives. The contract management function involves handling pre-contract and post-contract works, including preparation of proposal and tender documents, site investigations, contract monitoring, and final account management.

Key responsibilities

Procurement

• To execute, control and monitor the implementation of procurement procedures and ensure that all procurement activities are in accordance with establish procedures and supports the company's objectives.
• Assist HOD in daily procurement operations process from PR to PO issuance.
• Source potential vendors (Local & International) and evaluate their products based on brief given.
• Negotiate, identify cost-saving opportunities and implement cost reduction initiatives.
• Make comparisons between supplier's goods based on price, quality, and delivery lead time.
• Work closely with various team members to ensure project procurement activities are aligned with project requirements, timeliness and within budget.
• Maintain accurate records (Master Listing PO, Cost Saving, GRN etc) of all procurement activities efficiently.
• Perform evaluation, assessment and performance, monitoring, vendor relationship management and continuous improvement for the company.
• Monitor daily planning and following up on Purchase Orders delivery and shipment schedule of equipment to ASMA's office or at site.
• To coordinate delivery and to ensure a minimum stock level for consumable item is kept at all times.
• Match/verify invoices with delivery orders and Purchase Order.
• Responsible for the store operation in accordance with company policies and procedures.
• Assist to prepare documentation for company annual audit as per ISO 2009:2015

Contract Management

• To handle pre-contract works such as preparation of proposal or tender document, comparison and analyzing of rate during tender and request for quotation.
• To assist in preparing the wining price and preliminary estimated to client with intelligent information from Business Development (Water and Wastewater).
• To give an advice on bill of quantity for client to prepared the document tender for tender process.
• To execute site investigation or site visit together with Business Development and execution team before giving the budgetary.
• Attend tender negotiation or tender clarification with management in tender process.
• To established and annual review standard costing for future reference.
• Guided for estimate the forecast budget.
• Liase with authorities (e.g IWK) in assisting consultant for PDC approval.
• Provide feedback to contract manager and management on estimated
• To monitor and handle all post-contract works of the project.
• Review contract drawing and documents to highlight deviation. cost.
• Prepare the monthly progress claim and join site valuation with client's representative.
• To check subcontractor certificate claim and arrange join site measurement on monthly basis.
• To attend progress meeting arrange by client's representative.
• Prepare for submission of variation order (VO) with supporting document.
• To carry out re-measurement works for final account.
• Provide feedback to contact manger and management on Variation Order Claims, Finalization of Project Accounts and other contractual matters.
• Performed the brainstorming department business plan in budgetary including key performance indicator (KPI's) to be achieved.
• To perform other responsibilities as assigned by superior or management from time to time.

About you

Ability to perform evaluation, assessment and performance monitoring, vendor relationship management and continuous improvement

Knowledge of store operation in accordance with company policies and procedures

Ability to prepare documentation for company annual audit as per ISO 2009:2015

Experience in contract drawing and document review to highlight deviation

Ability to prepare monthly progress claim and join site valuation with client's representative

Experience in attending progress meetings and preparing variation order submissions with supporting documents

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as a Procurement Executive?
• Which of the following types of qualifications do you have?
• Do you have Store Operations experience?

Manufacturing, Transport & Logistics 51-100 employees

Alam Sekitar Malaysia Sdn. Bhd. (ASMA) has been at the forefront of environmental monitoring since 1995 when it was awarded a concession by the government of Malaysia to set up a systematic and comprehensive monitoring network for air quality and water quality for the nation and to establish the National Environmental Data Centre (EDC). While ASMA began as a company that focuses on environmental monitoring that includes not only air and water but also noise and odour, it has evolved into a one-stop centre that offers a wide range of services and products in serving the environmental needs of both the public and private sectors. Indeed, ASMA is rapidly advancing towards realising its vision to be the premier Total Environmental Solutions Provider.

Alam Sekitar Malaysia Sdn. Bhd. (ASMA) has been at the forefront of environmental monitoring since 1995 when it was awarded a concession by the government of Malaysia to set up a systematic and comprehensive monitoring network for air quality and water quality for the nation and to establish the National Environmental Data Centre (EDC). While ASMA began as a company that focuses on environmental monitoring that includes not only air and water but also noise and odour, it has evolved into a one-stop centre that offers a wide range of services and products in serving the environmental needs of both the public and private sectors. Indeed, ASMA is rapidly advancing towards realising its vision to be the premier Total Environmental Solutions Provider.

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What can I earn as a Procurement Executive