EXECUTIVE - PROCUREMENT

Multicare Health Pharmacy; Subang Jaya; On-site; MYR 67,000 - 112,000; Full time

Job summary

Multicare Health Pharmacy is seeking a Procurement professional to manage supplier contracts, coordinate billing, and optimize stock planning across outlets and warehouses. The role involves sourcing new products, maintaining item data, and ensuring regulatory compliance within the healthcare sector.

The candidate should have 2–3 years’ experience in procurement, preferably in retail pharmacy or healthcare, with strong negotiation, analytical, and communication skills.

Qualifications

• Bachelor’s degree in Procurement, Supply Chain Management, Business or related field.
• 2–3 years of experience in procurement / category buying, ideally in retail pharmacy or healthcare.
• Experience in medical devices and rehabilitation categories is a plus.
• Familiarity with regulatory requirements for pharmaceutical procurement is a plus.
• Strong negotiation and contract management skills.
• Strong analytical skills with ability to conduct cost analyses.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.

Responsibilities

• Manage and administer supplier contracts, including terms, pricing, rebates, and service levels.
• Monitor contract compliance and renewal timelines.
• Manage other income components such as rebates, marketing support, listing fees, and promotional contributions.
• Prepare and issue Proforma Invoices on a quarterly basis.
• Coordinate and follow up on Accounts Receivable invoices to ensure timely collection.
• Liaise with suppliers and internal finance teams to resolve billing discrepancies.
• Identify and source new products and brands aligned with business strategy and manage new product listings.

Skills

Negotiation

Contract management

Cost analyses

Analytical skills

Communication

Independent work

Team collaboration

Education

Bachelor’s degree in procurement / supply chain

Job description

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1. Contract & Commercial Management

Manage and administer supplier contracts, including terms, pricing, rebates, and service levels

Monitor contract compliance and renewal timelines

Manage other income components such as rebates, marketing support, listing fees, and promotional contributions

2. Financial & Billing Coordination

Prepare and issue Proforma Invoices on a quarterly basis

Coordinate and follow up on Accounts Receivable (AR) invoices to ensure timely collection

Liaise with suppliers and internal finance teams to resolve billing discrepancies

3. Stock Allocation & Supply Planning

Allocate stocks across warehouses and outlets based on demand and sales performance

Coordinate with suppliers on delivery schedules and replenishment planning

Ensure optimal stock availability to minimize out-of-stock and overstock situations

4. Item Master & System Maintenance

Maintain and update Item Master data in the system

Perform new item code creation for newly listed products

Execute price updates, including cost price, selling price, and promotional pricing

Ensure data accuracy and consistency across systems

5. Inventory Management

Monitor inventory levels, stock ageing, and expiry management

Conduct stock rebalancing between outlets and warehouses to optimize inventory turnover

Support inventory optimization initiatives to reduce slow-moving and obsolete stocks

6. Sourcing & New Product Listing

Identify and source new products and brands aligned with business strategy

Evaluate new product proposals, including commercial viability and market potential

Coordinate internal approvals and manage the new product listing process

Work closely with suppliers during onboarding and launch phases

Any other duties as and when assigned from time to time.

Requirements

• Bachelor’s degree in Procurement, Supply Chain Management, Business or any related field.

• Minimum 2 - 3 years of relevant work experience in procurement, category buying, preferable within the retail pharmacy or healthcare industry.

• Experience in the medical device and rehabilitation categories will be added advantage.

• Familiarity with regulatory requirements for pharmaceutical procurement is added advantage.

• Effective negotiation and contract management skills.

• Strong analytical skills with the ability to conduct cost analyses.

• Effective communication and interpersonal skills.

• Ability to work independently and as part of a team.