Executive PA to Director — Flexible Hours (Mandarin)

PD BEYOND FOOD SDN BHD; Kuala Lumpur; On-site; MYR 47,000 - 78,000; Full time

Job summary

PD BEYOND FOOD SDN BHD is seeking a Personal Assistant to the Director in Kuala Lumpur. You will provide full administrative and personal support, manage the Director's schedule, and coordinate across departments.

Mandarin-speaking is required with strong English and Bahasa Malaysia, at least 2 years in similar roles, excellent communication, and high organizational skills with multitasking under pressure. Willing to work flexible hours as needed.

Qualifications

• Minimum 2 years of experience in Personal Assistant, Executive Assistant, Secretary, Operations or similar roles.
• Proficient in Microsoft Office / Google Workspace.

Responsibilities

• Provide full administrative and personal support to the Director
• Manage and coordinate the Director's daily schedule, appointments, meetings and commitments
• Handle and follow up on tasks assigned by the Director from start to completion
• Liaise with all departments to coordinate tasks, obtain updates and ensure instructions are followed
• Act as the main point of coordination between the Director and internal teams
• Monitor ongoing matters and remind relevant departments of pending tasks or deadlines
• Assist with business-related arrangements, appointments, bookings, errands and other matters
• Prepare documents, reports, meeting notes and other materials when needed
• Handle confidential and sensitive information professionally
• Support the Director in ad-hoc projects and urgent matters

Skills

Mandarin

English

Bahasa Malaysia

Communication

Organization

Multitasking

Independence

Proactivity

Adaptability

Tools

Microsoft Office

Google Workspace

Job description

PD BEYOND FOOD SDN BHD is seeking a Personal Assistant to the Director in Kuala Lumpur. You will provide full administrative and personal support, manage the Director's schedule, and coordinate across departments.

Mandarin-speaking is required with strong English and Bahasa Malaysia, at least 2 years in similar roles, excellent communication, and high organizational skills with multitasking under pressure. Willing to work flexible hours as needed.