Executive Personal Assistant to the Managing Director

Business Media International Sdn. Bhd.; Petaling Jaya; On-site; MYR 60,000 - 120,000; Full time

Job summary

Business Media International Sdn. Bhd. is seeking a highly organized Personal Assistant to support the Managing Director.

The role requires proactive coordination of schedules, travel, and confidential matters, acting as a trusted right-hand person to ensure smooth daily operations. You'll manage the MD's calendar, prepare agendas and minutes, draft communications, and liaise with clients, partners, and senior teams.

Qualifications

• Minimum 5 years in PA/EA supporting senior management.
• Fluent in English and Bahasa Malaysia; Mandarin/Cantonese a plus.
• Strong communication and interpersonal skills.
• Proficient with MS Office and productivity tools.

Responsibilities

• Manage MD's calendar, meetings, and travel arrangements.
• Prepare agendas, minutes, reports, and presentations.
• Handle calls, emails, and correspondence; draft communications.
• Act as primary liaison with clients, partners, and stakeholders.
• Coordinate internal department follow-ups and confidential matters.
• Support ad-hoc projects, board meetings, and executive sessions.
• Maintain strict confidentiality and professional discretion.

Skills

English

Bahasa Malaysia

Mandarin

Cantonese

MS Office

Google Workspace

Communication

Organizational skills

Tools

Microsoft Office

Google Workspace

Trello

Job description

Business Media International Sdn. Bhd. is seeking a highly organized Personal Assistant to support the Managing Director.

The role requires proactive coordination of schedules, travel, and confidential matters, acting as a trusted right-hand person to ensure smooth daily operations. You'll manage the MD's calendar, prepare agendas and minutes, draft communications, and liaise with clients, partners, and senior teams.