Executive Personal Assistant to Managing Director

Filter Man Supply Sdn Bhd; Petaling Jaya; On-site; MYR 45,000 - 78,000; Full time

Benefits offered by this job

Medical

Parking Attendance incentives

Entitled to claim overtime

Job summary

Filter Man Supply Sdn Bhd is seeking a responsible Personal Assistant to the Managing Director in Petaling Jaya. The role involves managing the MD's schedule, coordinating international travel, handling emails, preparing business documents and maintaining confidential records.

You will support meetings, liaise with internal departments and external partners, and ensure smooth operations with discretion and independence.

Qualifications

• Diploma or degree in business/secretarial field.
• 3–4 years in Personal/Executive Assistant or similar role.
• Strong organisational and time-management skills; able to handle confidential information.

Responsibilities

• Manage MD's daily schedule, appointments and engagements.
• Coordinate business trips including flights, hotels, visas and itineraries.
• Handle emails, calls, correspondence and admin matters.
• Prepare, review, translate and organise documents and reports.
• Manage monthly bills, expenses and filing systems; discretion required.
• Attend meetings, take notes and follow up on actions.
• Receive visitors and coordinate meeting logistics and refreshments.
• Serve as communication bridge between MD, departments, customers and partners.

Skills

Organisational skills

Time management

Communication skills

Interpersonal skills

English proficiency

Microsoft Office

Discretion & independence

Mandarin language (advantage)

Education

Diploma or Bachelor's Degree in Business Administration/Management/HR/Secretarial

Tools

Microsoft Office Suite

Word

Excel

PowerPoint

Job description

Filter Man Supply Sdn Bhd is seeking a responsible Personal Assistant to the Managing Director in Petaling Jaya. The role involves managing the MD's schedule, coordinating international travel, handling emails, preparing business documents and maintaining confidential records.

You will support meetings, liaise with internal departments and external partners, and ensure smooth operations with discretion and independence.