Executive PA to Director | Global Calendar & Liaison

United Plantations Berhad; Teluk Intan; On-site; MYR 39,000 - 73,000; Full time

Job summary

United Plantations Berhad is seeking a highly organized Personal Assistant to support the Director with administrative, operational, and executive tasks. You will manage calendars, coordinate meetings, and act as a bridge to internal and external stakeholders.

The role requires confidentiality, professionalism, and the ability to handle sensitive information in a fast-paced environment. Fluency in English and Bahasa Malaysia is essential, with experience using Microsoft Office and virtual

Qualifications

• Diploma or Bachelor’s Degree in Business Administration, Secretarial Studies, or a related field.
• 2–3 years of proven experience as a Personal Assistant or similar role supporting senior management.
• Proficient in English and Bahasa Malaysia; strong communication skills.

Responsibilities

• Organize and manage the Director’s daily calendar, appointments, meetings, and travel itineraries.
• Arrange meetings, prepare agendas, take minutes, and track follow-up actions.
• Serve as primary liaison between the Director, department heads, and authorities.
• Draft, edit, and format reports, emails, letters, contracts, and presentations using Microsoft Office.
• Handle expense claims, filing systems, correspondence, and occasional personal scheduling with discretion.
• Maintain strict confidentiality of sensitive information.

Skills

Calendar management

Executive support

Discretion

Communication

Time management

Multitasking

Education

Diploma or Bachelor’s Degree in Business Administration

Secretarial Studies

Tools

Microsoft Office

Zoom

Teams

Outlook

Job description

United Plantations Berhad is seeking a highly organized Personal Assistant to support the Director with administrative, operational, and executive tasks. You will manage calendars, coordinate meetings, and act as a bridge to internal and external stakeholders.

The role requires confidentiality, professionalism, and the ability to handle sensitive information in a fast-paced environment. Fluency in English and Bahasa Malaysia is essential, with experience using Microsoft Office and virtual