Executive PA — Multilingual Admin & Travel Support

QL Resources Berhad; Shah Alam; On-site; MYR 55,000 - 80,000; Full time

Job summary

QL Resources Berhad is seeking a highly organized Personal Assistant to support the senior management office in Shah Alam. You will manage calendars, communications, travel and secretarial tasks while preparing bilingual documents as needed.

The role requires a diploma/degree in secretarial or business, at least five years of PA experience, strong MS Office skills, and fluency in English, Bahasa Malaysia and Mandarin. Based at HQ with occasional events and travel support.

Qualifications

• Certificate/Diploma/Degree in secretarial, business administration or equivalent.
• 5 years’ proven experience as a Personal Assistant or similar role, preferably supporting top-level executives.
• Office administration and records management skills (SharePoint).
• Proficient in office software and technology, including Microsoft Office Suite.
• Excellent planning, organizational, problem-solving and multitasking abilities; detail-oriented and accurate.
• Good command of English, Bahasa Malaysia and Mandarin (spoken and written).
• Discretion and trustworthiness with confidential information.
• Strong people skills and diplomacy across levels.
• Ability to work independently with urgency, tolerance and flexibility.
• Willing to be based at HQ, Shah Alam.

Responsibilities

• Handle daily administrative, operational and secretarial tasks for senior management, including screening calls/emails, scheduling, diary management, file control, and travel/visa arrangements.
• Prepare and translate confidential documents, minutes, reports, presentations in English, Bahasa Malaysia and Mandarin.
• Facilitate communication from management to internal and external stakeholders.
• Organize management meetings and sessions with internal/external parties.
• Coordinate senior management and family matters, events, school functions, investments, and ad hoc requests.
• Maintain cleanliness and readiness of the senior management office, discussion room and boardroom.
• Contribute to continuous improvement in your area of responsibility.

Skills

Secretarial experience

Office administration

Multilingual EN/BM/Mandarin

Travel coordination

Calendar management

Education

Secretarial/Business degree

Tools

SharePoint

MS Office

Job description

QL Resources Berhad is seeking a highly organized Personal Assistant to support the senior management office in Shah Alam. You will manage calendars, communications, travel and secretarial tasks while preparing bilingual documents as needed.

The role requires a diploma/degree in secretarial or business, at least five years of PA experience, strong MS Office skills, and fluency in English, Bahasa Malaysia and Mandarin. Based at HQ with occasional events and travel support.