Executive PA & Admin Lead — Legal Docs, Travel & Events

HR Pro Sdn Bhd; Kuala Lumpur; On-site; MYR 45,000 - 67,000; Full time

Benefits offered by this job

Competitive salary

Annual bonuses

Medical & dental coverage

Professional development

Supportive work culture

Paid holidays

Job summary

HR Pro Sdn Bhd is seeking a capable PA / Admin Executive in Kuala Lumpur to provide comprehensive secretarial and administrative support to the Director. The role requires strong multitasking and professional communication, with a preference for Chinese language proficiency.

You will manage documents, coordinate travel and meetings, and uphold strict confidentiality in a dynamic corporate environment. Competitive salary, annual bonuses, medical and dental coverage, and opportunities for

Qualifications

• Proficiency in Chinese language is preferred.
• Strong multitasking and prioritization skills.
• Excellent stress management and time efficiency under tight deadlines.
• High attention to detail with sound judgment.
• Professional presentation and interpersonal communication.

Responsibilities

• Provide comprehensive secretarial and administrative support to the Director.
• Type, format, and edit reports, presentations, and legal documents.
• Maintain records, databases, and filing systems with accuracy and discretion.
• Coordinate travel, meetings, events, and internal communications.
• Handle confidential correspondence across departments and external associates.
• Prepare minutes, briefings, and follow-ups from meetings and internal discussions.
• Attend entertainment or social outings with the Director when required.
• Manage legal documentation related to conveyancing and loan matters from start to completion.
• Liaise with clients and stakeholders professionally, maintaining strict confidentiality.
• Organize office logistics including mail, supplies, courier services, and meeting arrangements.
• Support the team with inquiries and operational needs to ensure seamless collaboration.
• Undertake ad hoc assignments as directed by the Managing Director.

Skills

Multitasking

Stress management

Time management

Attention to detail

Professional communication

Chinese language

Job description

HR Pro Sdn Bhd is seeking a capable PA / Admin Executive in Kuala Lumpur to provide comprehensive secretarial and administrative support to the Director. The role requires strong multitasking and professional communication, with a preference for Chinese language proficiency.

You will manage documents, coordinate travel and meetings, and uphold strict confidentiality in a dynamic corporate environment. Competitive salary, annual bonuses, medical and dental coverage, and opportunities for