Executive - Operation

Zitron Enterprise (M) Sdn Bhd; Petaling Jaya; On-site; MYR 40,000 - 67,000; Full time

Benefits offered by this job

Yearly performance bonus

Transit access (Monorail, LRT, MRT)

Job summary

Hello Smart Sdn Bhd in Petaling Jaya, Selangor, is seeking an Executive - Operation to join our team as a full-time role focused on ensuring smooth administrative functions and executive support. You will oversee key processes and align activities with company objectives to support senior management.

The role requires at least 2 years of admin or secretarial experience, strong English communication, and proficiency in MS Office.

Qualifications

• Minimum 2 years of experience in an administrative or executive secretarial role.
• Proven experience providing high-level administrative support to senior management.
• Excellent organisational and time-management skills.
• Strong written and verbal communication in English; Malay and Mandarin is advantageous.
• Proficiency in Microsoft Office Suite and admin management systems.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Strong interpersonal skills and ability to work with colleagues at all levels.
• Diploma or Bachelor's degree in Business Administration, Office Management, or related field preferred.

Responsibilities

• Provide comprehensive administrative and secretarial support to senior management and department heads
• Manage and coordinate office operations, including scheduling, correspondence, and record management
• Oversee administrative staff and ensure compliance with company policies and procedures
• Prepare and maintain important documents, reports, and presentations for executive review
• Coordinate meetings, conferences, and events, including logistical arrangements and follow-up activities
• Monitor office supplies, equipment maintenance, and vendor management to ensure operational efficiency
• Handle confidential information with discretion and maintain professional standards
• Liaise with internal departments and external stakeholders to facilitate smooth business operations
• Manage filing systems, databases, and information retrieval to support organisational needs
• Assist with budget tracking and expense management related to administrative functions

Skills

Executive support

Administrative support

Organisational skills

Time management

Communication skills

MS Office

Confidentiality

Education

Diploma or Bachelor's degree in Business Administration or Office Management

Tools

Administrative management systems

Office management software

Job description

About the role

Hello Smart Sdn Bhd is seeking a Executive - Operation to join our team in Petaling Jaya, Selangor. This is a full-time position that plays a crucial role in ensuring the smooth and efficient operation of our administrative functions. As Senior Executive - Administration, you will be responsible for overseeing key administrative processes, providing executive support and maintaining the highest standards of organisational efficiency. This role is integral to supporting our business operations and senior management, ensuring that all administrative activities align with company objectives and best practices.

What you'll be doing

• Provide comprehensive administrative and secretarial support to senior management and department heads
• Manage and coordinate office operations, including scheduling, correspondence, and record management
• Oversee administrative staff and ensure compliance with company policies and procedures
• Prepare and maintain important documents, reports, and presentations for executive review
• Coordinate meetings, conferences, and events, including logistical arrangements and follow-up activities
• Monitor office supplies, equipment maintenance, and vendor management to ensure operational efficiency
• Handle confidential information with discretion and maintain professional standards
• Liaise with internal departments and external stakeholders to facilitate smooth business operations
• Manage filing systems, databases, and information retrieval to support organisational needs
• Assist with budget tracking and expense management related to administrative functions

What we're looking for

• Minimum 2 years of experience in an administrative or executive secretarial role within a professional organisation
• Proven experience in providing high-level administrative support to senior management
• Excellent organisational and time-management skills with the ability to prioritise multiple tasks effectively
• Strong written and verbal communication skills in English; proficiency in Malay and Mandarin is advantageous
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with administrative management systems
• Demonstrated ability to maintain confidentiality and handle sensitive information professionally
• Strong interpersonal skills with the ability to work effectively with colleagues at all levels
• Attention to detail and commitment to maintaining high standards of accuracy in all administrative tasks
• Ability to work independently and as part of a team in a fast-paced environment
• Diploma or Bachelor's degree in Business Administration, Office Management, or a related field is preferred

Perks and benefits Yearly performance bonus Accessible with Monorail, LRT , MRT & etc

What can I earn as an Operations Executive