Administrative Executive

SPECTRUM OF LIFE SDN BHD; Kuala Lumpur; On-site; MYR 39,000 - 58,000; Full time

Job summary

Spectrum of Life Sdn Bhd in Kuala Lumpur is seeking an Administrative Executive / Procurement Executive to support multiple departments and ensure smooth operations. The role covers coordination, procurement, stock control, and daily office administration, with emphasis on maintaining accurate records and efficient processes.

The ideal candidate holds a Diploma or equivalent, is fluent in English and Bahasa Malaysia, proficient with MS Office, and can work independently or as part of a team to

Qualifications

• Diploma/Advanced/Higher/Graduate Diploma or equivalent.
• Strong organizational and time management skills.
• Fluency in English and Bahasa Malaysia. More Language is a bonus.
• Proficiency in MS Office applications
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.

Responsibilities

• Coordinate communication between departments and entities.
• Provide operational support across teams, including Operations.
• Source, purchase, and negotiate items such as stationery, devices, and housekeeping supplies.
• Review and manage weekly/monthly purchase orders (PO).
• Coordinate with suppliers for procurement and stock ordering.
• Oversee stock receiving and update stock during monthly checks.
• Run reports and conduct monthly stock takes.
• Organise and dispose of unused or faulty items; keep inventory updated.
• Prepare and verify purchase orders, invoices, and petty cash reimbursements.
• Prepare reports to superior.

Skills

Organizational skills

Time management

MS Office

English language

Bahasa Malaysia

Teamwork

Education

Diploma or equivalent

Tools

MS Office

Job description

We are seeking a goal driven and meticulous Administrative Executive / Procurement Executive to join our team. This role is crucial for ensuring smooth operations across various departments and entities within the company.

Key Responsibilities:

Coordination:

Ensure seamless communication and collaboration between different departments and entities.

Provide operational support across various teams, including the Operations Department.

Procurement:

Source, purchase, and negotiate a variety of items such as stationery, electronic devices, and housekeeping supplies.

Review and manage weekly/monthly purchase orders (PO).

Coordinate with suppliers for procurement and stock ordering.

Stock & Inventory Management:

Oversee stock receiving and update current stock during monthly checks.

Run reports and conduct monthly stock takes.

Organize and dispose of unused or faulty items, ensuring no unused items are left unmanaged.

Support inventory management efforts by keeping the inventory system up to date.

Office Operations & Maintenance:

Perform daily office operations including data entry, record-keeping, and inventory management.

Oversee the maintenance of office facilities, housekeeping, and office equipment, ensuring they are in working order.

Ensure that damaged or unused devices and equipment are disposed of or repaired promptly.

Prepare and verify purchase orders, invoices, and petty cash reimbursements.

Preparing reports to superior

Skills and Qualifications:

Diploma/Advanced/Higher/Graduate Diploma or equivalent.

Strong organizational and time management skills.

Fluency in English and Bahasa Malaysia. More Language is a bonus.

Proficiency in MS Office applications

Attention to detail and problem-solving skills.

Ability to work independently and as part of a team.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

We are an awarded (by Malaysia Tourism Council) integrative healthcare center (alternative and complementary medicine) in the capital of Malaysia Kuala Lumpur that has a space of roughly 34,000 square feet. Our center is similar to a medical center which provides full health screening, treatment, and prescription of supplements/herbs/nutrition.Our company has dedicated employees working together towards a common goal of achieving excellence.We are a company focused on talent development to help build our expanding business.

We are an awarded (by Malaysia Tourism Council) integrative healthcare center (alternative and complementary medicine) in the capital of Malaysia Kuala Lumpur that has a space of roughly 34,000 square feet. Our center is similar to a medical center which provides full health screening, treatment, and prescription of supplements/herbs/nutrition.Our company has dedicated employees working together towards a common goal of achieving excellence.We are a company focused on talent development to help build our expanding business.

What can I earn as an Administration Executive