Executive Office & Projects Coordinator

Taylor's University; Shah Alam; On-site; MYR 40,000 - 54,000; Full time

Job summary

Taylor's University in Malaysia seeks an Administrative Assistant to support the Executive Dean's Office. The role coordinates administrative functions, schedules meetings, and liaises with internal and external stakeholders.

You will take and distribute meeting minutes, assist with events, travel arrangements, and maintain filing systems while ensuring confidentiality and timely operations. Minimum degree and at least three years of relevant experience; strong English communication and computer

Qualifications

• Bachelor’s degree or equivalent required.
• Minimum of three years in a similar administrative role preferred.
• Strong written and spoken English; Bahasa Malaysia is an added advantage.

Responsibilities

• Prepare and distribute documents, reports, and correspondence.
• Coordinate and support Executive Dean's Office projects and meetings.
• Assist Heads of Schools and Programme Directors with programmes and documentation.
• Organise events, conferences, and travel arrangements.
• Maintain a systematic filing system and ensure confidentiality.
• Update website/newsletters and assist with digital content uploads.

Skills

Operational skills

Planning & coordination

Customer service

English proficiency

Communication skills

Project management

Problem solving

Computer skills

Education

Bachelor’s degree or equivalent

Job description

Taylor's University in Malaysia seeks an Administrative Assistant to support the Executive Dean's Office. The role coordinates administrative functions, schedules meetings, and liaises with internal and external stakeholders.

You will take and distribute meeting minutes, assist with events, travel arrangements, and maintain filing systems while ensuring confidentiality and timely operations. Minimum degree and at least three years of relevant experience; strong English communication and computer