Executive - Faculty Office

Taylor's University; Selangor; On-site; MYR 39,000 - 61,000; Full time

Job summary

Taylor's University seeks an Administrative and Managerial Support professional for the Executive Dean’s Office in Selangor. The role involves coordinating and executing administrative functions, ensuring efficient office operation and effective communication with internal and external stakeholders.

You will schedule periodic meetings, coordinate faculty events and take meeting minutes. The ideal candidate has a Bachelor’s degree and at least 3 years of related experience, with strong English

Qualifications

• Bachelor’s degree required or equivalent
• Preferably 3 years of working experience in the same capacity
• Proficient in English (written and spoken) and strong communication skills
• Interpersonal and customer service skills are essential

Responsibilities

• Prepare, distribute documents, reports and correspondence as required
• Support Executive Dean in managing projects, data analysis and documentation
• Assist Head of Schools and Programme Directors with school programmes and documentation
• Coordinate activities across departments to ensure smooth communication
• Organize events, conferences and functions as needed
• Arrange travel plans, accommodations and itineraries
• Manage website and newsletters; upload digital content to the portal
• Maintain systematic filing and ensure confidentiality of information
• Handle daily operations to ensure efficiency and adherence to policies

Skills

Operational skills

Administrative skills

Planning

Coordination

Customer service

Interpersonal skills

English communication

Written communication

Bahasa Malaysia advantage

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

This position will provide administrative and managerial support within Executive Dean’s Office. The role involves coordinating and executing various administrative functions to ensure the efficient operation of the office and effective communication with internal and external stakeholders. This position is also responsible for scheduling periodical meetings, coordinating faculty/school’s events and take meeting minutes.

This position will provide administrative and managerial support within Executive Dean’s Office. The role involves coordinating and executing various administrative functions to ensure the efficient operation of the office and effective communication with internal and external stakeholders. This position is also responsible for scheduling periodical meetings, coordinating faculty/school’s events and take meeting minutes.

AREAS OF RESPONSIBILITIES

• Prepare and distribute documents, reports, and correspondence as required.
• Support the Executive Dean in managing specific projects, including data analysis, and documentation.
• Support the Head of Schools and Programme Directors in managing School Programmes and documentation.
• Prepare and distribute documents, reports, and correspondence as required.
• Collaborate with various departments to ensure smooth communication and coordination of activities.
• Assist in organizing events, conferences, and other functions as needed.
• Arrange travel plans, accommodations, and itineraries as required.
• Manage and update website and newsletters to ensure current and relevant content as well support school on digital content upload on to the portal.
• Establish a systematic filing system for both online and printed records, ensuring the security and confidentiality of sensitive information.
• Execute assigned duties in daily operations of the faculty/school to ensure efficiency, effectiveness and timeliness, consistent with policies and procedures.

JOB SPECIFICATIONS

• Schedule and prepare for meetings including preparing agenda and meeting papers, managing submission deadlines, venue booking, logistics and hospitality arrangements, etc.
• Provide reception services in a pleasant, professional and composed manner to all.
• Undertake any other duties that may be assigned from time to time and assist on follow-up with relevant personnel.

MINIMUM ACADEMIC / PROFESSIONAL QUALIFICATION

Bachelor’s degree or its equivalent.

RELATED EXPERIENCE

Preferably three (3) years of working experience in the same capacity.

COMPETENCIES (KNOWLEDGE, SKILLS & ABILITIES)

(Required for successful performance)

• Strong operational and administrative skills
• Planning, organising and coordination skills
• Good customer service, Interpersonal and communication skills
• Highly proficient in both written and spoken English
• Demonstrated oral and written communication skills in English. Bahasa Malaysia will be an added advantage
• Project management skills
• Problem solving skills
• Computer skills