Executive Assistant/Office Manager

Taylor's Schools; Kuala Lumpur; On-site; MYR 78,000 - 134,000; Full time

Job summary

Taylor's Schools seeks an experienced Executive Assistant to support the President and Senior Management at the Corporate Office in Kuala Lumpur. You will manage calendars, meetings, reports and travel arrangements with professionalism.

Requires 5+ years of admin or executive support, strong MS Office skills, and excellent communication with discretion. You will liaise with internal teams and external partners to ensure smooth operations.

Qualifications

• Diploma or Degree in Business Administration, Management, Secretarial Studies, or related field.
• Minimum of 5 years of relevant administrative or executive support experience.
• Proven experience managing office operations and supporting senior executives.
• Excellent written and verbal communication skills, with high level of confidentiality.

Responsibilities

• Provide administrative support to the President and Senior Management team.
• Manage calendars and scheduling with support of staff.
• Prepare reports, presentations, and documentation for meetings.
• Coordinate travel arrangements and itineraries for the senior management team.
• Handle confidential information with professionalism and discretion.
• Liaise with internal teams and external stakeholders on behalf of executives.

Skills

Executive support

Calendar management

Communication

MS Office

Multitasking

Discretion/Confidentiality

Education

Diploma or Degree in Business Administration

Secretarial Studies

Tools

MS Office

Job description

Location: Corporate Office at Jalan Dutamas, Kuala Lumpur

Reports to : President & CEO, Taylor's Schools

About Taylor’s Schools

Taylor’s Schools is the largest private K–12 international schools group in Malaysia, with a presence in Singapore and an expansion pipeline into Thailand. For over 20 years, we have been shaping new generations of globally-minded learners.

Each of our six schools offers a unique educational experience, united by a shared commitment to excellence, values-driven leadership, and continuous growth.

JOB PURPOSE

The Executive Assistant provides comprehensive administrative and operational support to the President of Taylor’s Schools and the Senior Management Team. This position ensures the efficient day-to-day operations of the department, managing communications, scheduling, documentation, and coordination with internal and external stakeholders. The role requires a highly organized, discreet, and resourceful professional who can anticipate needs and maintain a high level of professionalism in a dynamic environment.

KEY RESULTS AREAS/ RESPONSIBILITIES

Executive Support:

• Provide administrative support to the President and Senior Management team on calendar management and scheduling with the support of 1 staff (Office Driver nior Executive, Administration)
• Respond to emails and document requests on behalf of the Senior Management team.
• Aid Senior Management team in preparing for meetings and engagements by assisting in the preparation of reports, presentations, and documentation

Liaise with internal teams and external stakeholders on behalf of executives.

• Organize and support executive-level meetings, including agenda creation and minute-taking.
• Coordinate complex travel arrangements and itineraries for the senior management team, including managing the driver’s schedule and itinerary
• Handle confidential information with professionalism and discretion.

Departmental Administration:

• Serve as the main administrative point of contact for the department. Attend to all guests and in-coming calls and to transfer the calls to the respective person in a professional and efficient manner
• Manage the end-to-end PO and vendor payment process, including raising POs accurately and on time, verifying supporting documents and approvals, coordinating invoice submissions, tracking payment status, and liaising with Finance and vendors to ensure timely and accurate payments.
• Maintain departmental records, files, and documentation in an organized and accessible manner.
• Coordinate departmental meetings, training sessions, and internal events.
• Assist with departmental budgeting, procurement processes, and expense tracking. This includes keeping track on inventory which includes gifts, pantry supplies, stationeries, beverages and toiletries supply
• Support HR-related activities such as onboarding, attendance tracking, and maintaining staff directories.
• Track project milestones, deadlines, and deliverables.
• Coordinating the maintenance of office equipment and overall office amenities i.e plants, pest, office sundries including order of office food supplies such as coffee and snacks. Liaison person for general office repairs with building management.
• Perform general office duties and support additional administrative tasks and undertake any other duties within the role as required.

QUALIFICATION & REQUIREMENTS

• Diploma or Degree in Business Administration, Management, Secretarial Studies, or a related field.
• Minimum of 5 years of relevant administrative or executive support experience.
• Proven experience in managing office operations and supporting senior executives.
• Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
• High level of professionalism, accuracy, and confidentiality.
• Excellent written and verbal communication skills, with strong interpersonal abilities.
• Highly Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
• Demonstrated ability to work independently with minimal supervision in a fast-paced environment.
• Ability to attend to tasks effectively and efficiently as a sole contributor anticipating needs and showing initiative to work proactively