Legal Administrative Assistant

Wong & Partners, a member firm of Baker & McKenzie International; Kuala Lumpur; Hybride; MYR 33 000 - 56 000; Plein temps

Résumé du poste

Wong & Partners, a member firm of Baker & McKenzie International, in Kuala Lumpur, seeks a competent secretary to support conveyancing, litigation and banking administrative tasks. You will transcribe, format, file, and prepare documents, organize meetings, and assist with invoices and onboarding while maintaining client confidentiality.

The role requires a professional secretarial certificate, excellent English, and strong organizational skills.

Qualifications

• Professional secretarial certificate or its equivalent.
• Excellent command of written and spoken English.
• Well-versed in daily administrative procedures.
• Proficient in Microsoft Office applications.
• IT savvy, e.g., understanding of networks and databases.
• Meticulous and attentive to detail.
• Excellent time and organizational management skills.
• Strong sense of responsibility and initiative, interpersonal skills and a pleasant personality.
• Willing to learn.
• Able to adapt in a fast-paced environment, work under pressure and meet tight deadlines.
• Knowledge in conveyancing/litigation/banking processes is an asset.
• Must be a Malaysian citizen or hold relevant residence status.
• Must be willing to work in Kuala Lumpur, Malaysia.

Responsabilités

• Understand and assist in conveyancing/litigation/banking processes.
• Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Organize and maintain correspondence and documents in hardcopy and electronic filing systems.
• Compile documents for review, meeting or submission by way of printing, photocopying, scanning or binding.
• Prepare dispatch forms, consignment notes, etc. for delivery of letters/documents by way of hand delivery, post or courier.
• Understand the billing procedure for the preparation of client invoices.
• Assist with invoices and claims submission.
• Organise and coordinate meetings, conferences and travel arrangements.
• Draft routine correspondences, e.g., letter of delivery of documents, etc.
• Assist with online searches via Companies Commission of Malaysia, MyEG or CTOS portal.
• Assist with updating business cards in InterAction/Outlook Contact.
• Liaise with internal and external parties in getting work done.
• Any ad-hoc task assigned (exclude personal matter).

Connaissances

Excellent command of written and spoke

Excellent time and organizational

Interpersonal skills

Strong sense of responsibility and

Willing to learn

Adapt in fast-paced environment

Meticulous and attentive to detail

Formation

Professional secretarial certificate or its equivalent

Outils

Microsoft Office applications

IT savvy (networks and databases)

Outlook/InterAction

Description du poste

Wong & Partners, a member firm of Baker & McKenzie International, in Kuala Lumpur, seeks a competent secretary to support conveyancing, litigation and banking administrative tasks. You will transcribe, format, file, and prepare documents, organize meetings, and assist with invoices and onboarding while maintaining client confidentiality.

The role requires a professional secretarial certificate, excellent English, and strong organizational skills.