EXECUTIVE, CONTRACT ADMINISTRATION

ECO WORLD PROJECT MANAGEMENT SDN BHD; Selangor; On-site; MYR 60,000 - 90,000; Full time

Job summary

Eco World Project Management Sdn Bhd is seeking an Executive, Contract Administration to support contract administration for construction and consultancy projects in Malaysia. The role focuses on tender document preparation, contract compliance, claims verification, and up‑to‑date contract records.

Responsibilities include coordinating tender exercises, issuing documents, processing progress claims, and assisting with variation orders and cost tracking.

Qualifications

• Educational background in quantity surveying, construction management or related field.
• Experience with tender and contract processes in development projects is an added advantage.

Responsibilities

• Assist in preparation, compilation, and issuance of tender documents.
• Coordinate tender process including invitations, clarifications, evaluations, and documentation tracking.
• Prepare Letters of Award and contracts for contractors and consultants.
• Process and verify contractor and consultant progress claims in a timely manner.
• Assist in the preparation and evaluation of variation orders.
• Track project cost movements and assist in final account documentation.
• Maintain organized and up-to-date contract documentation and filing systems.
• Ensure adherence to internal procedures and statutory guidelines (e.g., PAM, CIDB).
• Prepare contract summaries and reports for internal review.
• Coordinate with consultants, contractors, and internal departments for timely submissions and clarifications.

Skills

Document Management

Tender Process Support

Claims & Cost Monitoring

Regulatory Awareness

Detail-Oriented

Time Management

Problem Solving

Microsoft Excel

Microsoft Word

Microsoft Project

Education

Bachelor's degree in Quantity Surveying, Construction Management, or related field

Tools

Microsoft Project

Job description

Executive, Contract Administration

It’s fun to work in a company where people truly BELIEVE in what they’re doing! The Executive, Contract Administration, plays a key supporting role in the administration of construction and consultancy contracts. This includes preparation of tender documents, monitoring contract compliance, verifying claims, and maintaining updated contract records. The role is focused on ensuring that all contract-related processes are executed efficiently and in line with organizational standards and regulatory requirements.

Key Outcomes

• Accurate and timely preparation of contract and tender documents.
• Smooth coordination of tender exercises and document tracking.
• Timely processing of interim claims, variation orders, and related documents.
• Organized and updated contract documentation and records.
• Support provided to project teams on contract-related queries.

Key Responsibilities

• Contract Administration Assist in the preparation, compilation, and issuance of tender documents.
• Coordinate the tender process including invitations, clarifications, evaluations, and documentation tracking.
• Assist in preparing Letters of Award and contracts for contractors and consultants.
• Post-Contract Support – Process and verify contractor and consultant progress claims in a timely manner.
• Assist in the preparation and evaluation of variation orders.
• Track project cost movements and assist in final account documentation.
• Documentation & Compliance Maintain organized and up-to-date contract documentation and filing systems.
• Ensure adherence to internal procedures and statutory guidelines (e.g., PAM, CIDB).
• Assist in preparing contract summaries and reports for internal review.
• Coordination & Communication Coordinate with consultants, contractors, and internal departments for timely submissions and clarifications.
• Provide administrative support during audits or management reviews.
• Attend site meetings, as required, to support contract-related matters.

Core Competencies & Technical Expertise

• 1. Technical Competencies
  • Document Management – Skilled in document preparation, formatting, and tracking.
  • Tender Process Support – Familiar with contract lifecycle and tendering protocols.
  • Claims & Cost Monitoring – Understands the basics of construction cost verification and tracking.
  • Regulatory Awareness – Basic understanding of contract types and governing frameworks (PAM, CIDB).
• 2. Operational Skills
  • Detail‑Oriented – Ensures high accuracy in data entry and documentation.
  • Time Management – Prioritizes tasks and meets deadlines consistently.
  • Problem Solving – Flags and resolves common issues in documentation and coordination.
• 3. Professional Behaviour
  • Responsible & Accountable – Takes ownership of assigned work.
  • Collaborative – Works well with team members and stakeholders.
  • Learning Mindset – Willing to learn and grow in contract administration.
• 4. Tools & Methodologies (Proficiency on the below is an added advantage)
  • Software: Proficient in Microsoft Excel, Word, and basic use of Microsoft Project.
  • Digital Tools: Familiar with document management systems and online tendering portals.

Qualifications & Experience

• Educational Background Bachelor's degree in quantity surveying, Construction Management, or a related field.
• Experience Requirements Minimum 2–4 years of experience in contract administration or quantity surveying, preferably in the property development or construction industry.
• Exposure to tender and contract processes in development projects is an added advantage.

The selection process may take some time as we carefully consider each talent that comes our way. Please note that we will only be in contact with successfully shortlisted candidates for the next phase of the recruitment process within 2-4 weeks.

We truly appreciate your interest and always look forward to meeting great people who’d like to work with us! If you like wild growth and working with happy, enthusiastic over‑achievers, you'll enjoy your career with us! Our Growth is Creating Great Opportunities! Our team is expanding, and we want to hire the most talented people we can. Continued success depends on it!

Thanks for your interest in working on our team!

About EcoWorld

At EcoWorld, we are more than just a property developer; we are creators of thriving, sustainable communities. With over a decade of experience, our commitment to excellence drives us to build exceptional spaces and contribute to a better, greener future. Experience a vibrant and forward‑thinking workplace where efficiency and creativity are celebrated. EcoWorld fosters professional growth and offers a challenging yet rewarding environment where you can make a difference. We embrace technology and digital innovation to remain at the forefront of Malaysia’s real estate industry. So, if you’re passionate about sustainability and progress, EcoWorld is the perfect place for you.