EXECUTIVE, L&D SHARED SERVICE (CENTRAL 1)

KPJ HEALTHCARE BERHAD; Malaysia; On-site; MYR 39,060 - 55,800; Full time

Job summary

KPJ HEALTHCARE BERHAD is looking for a Training Shared Service Executive to administer and manage training processes. The role involves coordination with HR Business Partners and external training bodies to maintain accurate training records and manage multiple stakeholders efficiently.

Applicants should possess a Diploma or Bachelor’s Degree in Human Resource Management with 2–3 years of experience in HR and Learning & Development. Proficiency in Learning Management Systems and Microsoft Office Suite is essential.

Qualifications

• Minimum 2–3 years of experience in HR focusing on Learning & Development.
• Keen attention to detail and organizational skills.
• Ability to manage multiple stakeholders in a fast-paced environment.

Responsibilities

• Manage training for designated stakeholders and coordinate registrations.
• Maintain documentation for all training initiatives.
• Monitor the annual training calendar and budget.

Skills

Collaboration with cross-functional teams

Proficiency in Microsoft Office

Training coordination and management

Strong organizational skills

Effective communication skills

Education

Diploma or Bachelor’s Degree in Human Resource Management

Tools

Learning Management Systems (LMS)

Microsoft Excel

Microsoft PowerPoint

Job description

General Description

The Training Shared Service Executive – Administer and manage training. This role requires a high level of coordination with HR Business Partners, departments, and external training bodies to streamline processes and maintain accurate training record.

Job Responsibilities

• Serve as the L&D focal point for 2–3 designated stakeholders and manage their training.
• Coordinate registration and attendance for internal training programs, ensuring efficient participant management.
• Ensure L&D receives complete documentation and participant information for all SME‑led training initiatives across departments.
• Oversee the annual training calendar, including budget monitoring, training payments, and generating reports.
• Maintain accurate and up‑to‑date training records for all employees.
• Administer and manage HRD Corp (HRDC) claims and compliance, ensuring timely submissions and fund utilization.
• Ensure timely processing and tracking of all training‑related payments and financial documentation.
• Manage registration and sponsorship documentation for professional development programs, including sponsor letter issuance.

Job Requirements

• Education: Diploma or Bachelor’s Degree in Human Resource Management, Business Administration, or related field.
• Knowledge and Experience: Minimum 2–3 years of experience in HR, preferably with a focus on Learning & Development.
• Proficiency in Learning Management Systems (LMS) and Microsoft Office Suite.
• Strong organizational and time management skills with keen attention to detail.
• Knowledge of HR policies and processes.
• Ability to manage multiple stakeholders and work in a fast‑paced, matrixed environment.
• Familiarity with HRDC processes and training fund management is a plus.

Skills & Competencies

• Ability to collaborate with cross‑functional teams and communicate effectively.
• Proficient in Microsoft Office, especially Excel and PowerPoint.
• Training coordination and management; adequate knowledge in training and development.
• Understanding of Training Needs Identification.
• Personal attributes: Proactive, self‑motivated, eager to learn and develop; detail‑oriented, organized, able to meet deadlines.
• Good communication skills and a willingness to learn.
• Team player with a positive, proactive attitude.
• Eager to grow and explore strategic aspects of HR.