Executive, IR & ER

HABIB Group; Ampang Jaya; On-site; MYR 40,000 - 60,000; Full time

Job summary

HABIB Group in Malaysia seeks an Industrial Relations professional to support disciplinary actions, investigations and employee relations initiatives. You will coordinate inquiries, prepare letters, and ensure timely reporting, while collaborating with HRBPs and department heads to handle misconduct cases in a compliant and timely manner.

The role requires a diploma/degree in HR, 1–2 years of experience, and familiarity with Malaysia Labor Law.

Qualifications

• Minimum diploma/degree in any discipline or its equivalent preferably in Human Resources.
• 1–2 years of working experience.
• Familiar with Malaysia Labor Law and practices. (IR Act 1967, Employment Act 1955)
• Excellent analytical and problem-solving skills.
• Excellent presentation skills including preparation of materials/content.
• Results driven and able to work independently and meet present deadlines.
• Additional soft skill: IR (Problem Solving), ER (People Skill, Presentation Skill and Counselling), Engagement (Excel, Google Form, Analysis Tool), Policy (Writing Skill)

Responsibilities

• Assist in all Industrial Relations activities, including disciplinary actions, grievances, counseling, misconduct on daily and weekly basis.
• Administer domestic inquiry sessions: scheduling, witnesses, exhibits, minutes; act as prosecutor if necessary.
• Investigate employee complaints and propose actions to resolve issues.
• Prepare disciplinary letters (counselling, caution, show cause, warnings, notices).
• Support IR initiatives: awareness emails, infographics, presentations, trainings.
• Review and amend internal policies; suggest improvements.
• Coordinate with internal audit, security and Compliance for case management.
• Collaborate with HRBPs and HODs on disciplinary actions and documentation.
• Ensure IR reports/dashboards and other admin tasks are completed on time.
• Involve in employee relations activities and training; foster workplace harmony.
• Contribute to IR/ER projects and process improvements.

Skills

IR knowledge

Investigation

Disciplinary actions

Stakeholder management

Policy review

Education

Diploma/Degree in HR

Tools

Excel

Google Forms

Presentation tools

Job description

1. Responsible for assisting in all Industrial Relations activities at company, including disciplinary actions, grievances, counseling, misconduct etc. on daily and weekly basis.

2. Participate and administer/assist domestic inquiry session including, scheduling, identifying company's witnesses, interviewing witnesses, collect information and data, identify Board of inquiry, prepare exhibits files and recording and writing minutes/verbatim. To conduct DI as a prosecutor if necessary.

3. Assist in conducting prompt and thorough investigations in response to employee complaints. Then, identify and recommend implementation of appropriate actions to the immediate superior to accomplish a timely resolution of employee concerns to maintain a good rapport between employees and employer.

4. Prepare all type of disciplinary letters (Letter of counselling, Letter of Caution, Show Cause Letter, Warning Letters, Notice of Inquiry) on timely manner.

5. Pro-active Industrial Relations Initiatives such as preparing email awareness, infographics communication, slide presentation, briefing arrangement on industrial relations matters, etc.

6. Review and amend existing internal control policies and procedures and make recommendation for improvement.

7. Coordinate and collaborate with internal audit, security and Compliance for case management.

8. Partner with the HRBPs and HODs with respect to disciplinary action required, including preparation of documents, investigation of any misconduct, issuance of reprimand letters based on industry’s best practices and employment law governance.

9. Ensure weekly and monthly IR reports/dashboards, all types of other administrations are ready as per the timeline.

Employee relations

1. Counselling/awareness sessions for employees in need.

2. Communicate GHR related policies effectively to operational employees as and when required.

3. Involve in employee engagement activities i.e knowledge sharing via social media, IR/ER based Q&A via social media, administration of group Facebook page, telegram, Instagram, other mediums.

4. To facilitate/conduct training related to IR/ER for operational employees

5. To participate and conduct training on workplace policies for newly onboard employees. (NEO)

6. To create/initiate disciplinary prevention programs to ensure workplace harmony.

7. To assist the immediate superior in IR/ER related activities, projects and other duties assigned.

IR Projects

• To assist the immediate superior in process improvement initiatives for IR/ER section.
• To involve in Strategic IR initiatives or projects. (Long term and Short term projects)

Requirement

1. Minimum diploma/ degree in any discipline or its equivalent preferably in Human Resources.

2. With 1-2 years of working experience.

3. Familiar with Malaysia Labor Law and practices. (IR Act 1967, Employment Act 1955)

5. Excellent analytical and problem-solving skills.

6. Excellent presentation skills including preparation of materials/content.

7. Results driven and able to work independently and meet present deadlines.

8. Additional soft skill: IR (Problem Solving), ER (People Skill, Presentation Skill and Counselling), Engagement (Excel, Google Form, Analysis Tool), Policy (Writing Skill)