HR/Admin Executive

Samtec, Inc; Penang; On-site; MYR 80,000 - 100,000; Full time

Job summary

A leading industrial firm based in Penang, Malaysia, is seeking an experienced Industrial Relations Manager. The role involves managing disciplinary processes, acting as a Domestic Inquiry Prosecutor, and advising management on compliance with Malaysian labour laws. Ideal candidates will have a degree in HR or related fields, a minimum of 5 years’ experience, and strong communication skills in both English and Bahasa Malaysia.

Qualifications

• Minimum 5 years' experience in Industrial Relations / Employee Relations.
• In-depth knowledge of Malaysian labour and employment laws.
• Excellent drafting, communication, and negotiation skills.

Responsibilities

• Manage end-to-end disciplinary processes and investigations.
• Act as Domestic Inquiry Prosecutor for DI proceedings.
• Advise management on IR risks and compliance.

Skills

Disciplinary actions

Domestic inquiries

Employee grievances handling

Compliance with Malaysian labour laws

Drafting and communication skills

Conflict resolution

Education

Degree or Diploma in Human Resources

Degree or Diploma in Industrial Relations

Degree or Diploma in Law

Job description

Responsibilities

1. Manage end-to-end disciplinary processes, including misconduct investigations, show-cause letters, warnings, suspension, and termination.
2. Act as Domestic Inquiry (DI) Prosecutor, handling charge framing, evidence preparation, and DI proceedings.
3. Handle employee grievances, counselling, and disciplinary actions.
4. Advise management on disciplinary actions, IR risks, compliance, and legal outcomes.
5. Ensure full compliance with Malaysian Employment Act, Industrial Relations Act, and relevant labour laws.
6. Review and proposed IR/ER policies, SOPs, procedures, and documentation.
7. Promote positive employee relations, engagement initiatives, and a healthy workplace culture.
8. Manage HR communications related to employee relations and policies.
9. Probation monitoring and employment confirmation for new hires.
10. Manage employee exit procedures and offboarding processes.
11. Responsible for expatriate visa and work permit applications.
12. Maintain accurate, complete, and confidential employee records, IR case files, and documentation.

Required Experience

1. Minimum 5 years’ experience in Industrial Relations / Employee Relations (manufacturing environment preferred).
2. Strong hands-on experience with disciplinary actions and Domestic Inquiries.
3. In-depth knowledge of Malaysian labour and employment laws.
4. Excellent drafting, communication, and negotiation skills in English and Bahasa Malaysia.
5. Mature, firm, analytical, and highly confidential in handling sensitive matters.
6. Strong organizational, judgment, and conflict resolution skills.
7. Must be able to sit/stand for at least 90 consecutive minutes.

Education

1. Degree or Diploma in Human Resources, Industrial Relations, Law, or related field.