Executive | Internal Services & Event Management

EPF Malaysia; Petaling Jaya; On-site; MYR 78,000 - 123,000; Full time

Job summary

EPF Malaysia is seeking an experienced Events and Internal Engagement professional to plan and govern official events, internal programmes, and corporate initiatives that support EPF's strategic objectives. The role covers event management, vendor coordination, budgeting, procurement, and governance.

You will collaborate with Management and multiple departments to deliver high-quality experiences for staff and stakeholders, maintain records, and drive continuous improvement through post-event

Qualifications

• Bachelor Degree recognised by the Government from any local or abroad higher learning institution.
• Minimum 4–6 years of relevant working experience.
• Experience in event management, corporate/internal communications or stakeholder engagement.
• Demonstrated ability to plan, coordinate and deliver official events and engagement initiatives.
• Strong planning, organisational and project management skills with attention to detail.
• Excellent communication in Bahasa Malaysia and English.

Responsibilities

• Plan, coordinate and implement official events, internal engagement programmes and corporate activities from inception to completion.
• Design event concepts and roadmaps that support EPF's priorities.
• Prepare documentation in compliance with governance, procurement and approval frameworks.
• Coordinate venue bookings, logistics, AV, security and hospitality.
• Conduct post-event evaluations and lessons learnt for continuous improvement.
• Collaborate with internal departments, vendors and stakeholders to ensure successful programme delivery.
• Manage invitations, protocol arrangements and stakeholder engagement for events with senior staff and external guests.
• Oversee procurement activities and vendor management in line with policies.
• Prepare reports, cost analyses, and management updates for decision-making.

Skills

Event management

Malay (SPM) language

MS Office

Education

Bachelor's degree

Tools

PowerPoint

Excel

Word

Job description

Support the planning, coordination, implementation and governance of official events, internal engagement programmes and corporate initiatives that strengthen organisational culture and advance EPF's strategic objectives. The role is responsible for event and programme management, stakeholder coordination, procurement, vendor management, budgeting, governance and reporting, while contributing to cross-functional initiatives that enhance employee engagement and deliver high-quality experiences for Management, employees and stakeholders.

JOB RESPONSIBILITIES

• Plan, coordinate and implement official events, internal engagement programmes and corporate activities from inception to completion, ensuring delivery within approved scope, timeline and budget.
• Design and develop event concepts, implementation plans and programme roadmaps that support EPF's strategic priorities and organisational objectives.
• Develop concept papers, event proposals, approval papers, implementation checklists, programme schedules and other supporting documentation in compliance with EPF's governance, procurement and approval frameworks.
• Coordinate all event requirements, including venue bookings, logistics, audiovisual support, technical arrangements, security, protocol, hospitality and other operational requirements to ensure seamless programme delivery.
• Conduct site visits, rehearsals, post-event evaluations and lessons learnt exercises to assess programme effectiveness and drive continuous improvement.
• Plan and implement internal engagement programmes, employee appreciation initiatives, organisational celebrations and internal communication activities that foster employee engagement and strengthen organisational culture.
• Collaborate with internal departments, Management, vendors and other stakeholders to ensure effective coordination, consistent communication and successful programme delivery.
• Manage invitations, attendance confirmations, protocol arrangements and stakeholder engagement for official events involving senior management, VIPs and external guests.
• Coordinate procurement activities by preparing scopes of work, technical specifications, cost estimates, procurement documentation and vendor evaluations in accordance with EPF's procurement policies and procedures.
• Manage vendor appointments and contract implementation by monitoring service delivery, quality, cost and timelines to ensure contractual obligations and programme requirements are met.
• Prepare reports, presentations, cost analyses, programme documentation and management updates to support decision-making and programme evaluation.
• Support the planning and management of the Unit's annual operating budget by monitoring programme expenditure, optimising budget utilisation and ensuring the prudent and efficient use of resources.
• Maintain complete, accurate and well-organised programme records and documentation to support governance, audit and operational requirements.
• Collaborate with other units and sections within the Department to support cross-functional initiatives, special projects and organisational priorities, providing operational expertise where required.

SKILLS & QUALIFICATIONS

• Passed the Malay Language (including oral test) at Sijil Pelajaran Malaysia (SPM) level.
• Bachelor Degree (Honours) recognised by the Government from any local or abroad higher learning institution or qualification.
• Minimun 4 - 6 years of relevant working experience.
• Relevant working experience in event management, corporate communications, internal communications, stakeholder engagement or project management.
• Demonstrated experience in planning, coordinating and delivering official events, corporate programmes or employee engagement initiatives.
• Ability to manage multiple programmes simultaneously while balancing competing priorities and meeting tight deadlines.
• Strong stakeholder management skills with the ability to engage effectively with Management, employees, vendors, government agencies and external partners.
• Good understanding of procurement processes, vendor management and governance requirements.
• Strong planning, organisational and project management skills with excellent attention to detail.
• Strong communication and interpersonal skills, with the ability to communicate effectively in both Bahasa Malaysia and English.
• Demonstrates initiative, adaptability and the ability to perform effectively under pressure.
• Proficient in Microsoft Office applications, particularly PowerPoint, Excel and Word.

PLACEMENT

Internal Services & Event Management, Corporate Affairs Department

JOB STATUS

Permanent

All applications are strictly CONFIDENTIAL and only shortlisted candidates will be called in for interview. Applications are deemed UNSUCCESSFUL if there is no feedback from the EPF 2 MONTHS after the closing date of advertisement.