Executive, Infrastructure Planning, Safety & Security Office

Southern University College; Johor Bahru; On-site; MYR 40,000 - 60,000; Full time

Job summary

Southern University College is seeking an Executive for Infrastructure Planning, Safety & Security to provide comprehensive administrative support and governance across the department. The role includes maintaining records, preparing agendas and notices, and ensuring timely follow-up on tasks and projects.

The position also covers procurement support, budget tracking, safety and security administration, and coordinating with faculties, students, vendors, and external agencies to ensure compliant

Qualifications

• Bachelor's degree in a relevant field.
• Minimum 1–2 years of relevant working experience.
• Strong administrative, organizational, and communication skills.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Able to work independently and manage multiple tasks effectively.
• Responsive, adaptable, and able to handle ad hoc assignments.

Responsibilities

• Provide administrative and secretarial support to the department.
• Maintain departmental records, files, and documentation.
• Prepare meeting agendas, notices, minutes, and official correspondence.
• Follow up on assigned tasks and monitor their progress.
• Prepare purchase requisitions (PR), purchase orders (PO), and related documents.
• Process invoices, payment requests, and supporting documents.
• Assist in budget preparation, expense tracking, and cost monitoring.
• Maintain updated vendor and contractor records.
• Coordinate meetings with consultants, contractors, and internal departments.
• Assist in preparing project updates and management reports.
• Ensure proper filing of project-related documents.
• Maintain records of security incidents, investigations, and corrective actions.
• Assist in coordinating safety awareness programmes, emergency drills, and training activities.
• Maintain safety compliance records and certifications.
• Prepare safety and security reports for management review.
• Liaise with faculties, departments, students, contractors, and external agencies.
• Handle enquiries, complaints, and service requests promptly.
• Provide administrative support for audits, inspections, accreditation, and compliance reviews.
• Coordinate activities related to infrastructure, safety, and security matters.

Skills

Administrative skills

Organizational skills

Communication skills

Time management

Education

Bachelor's degree in a relevant field

Tools

Microsoft Office

Job description

Executive, Infrastructure Planning, Safety & Security Office

Provide administrative and secretarial support to the department.

Maintain departmental records, files, and documentation.

Prepare meeting agendas, notices, minutes, and official correspondence.

Follow up on assigned tasks and monitor their progress.

Prepare purchase requisitions (PR), purchase orders (PO), and related documents.

Process invoices, payment requests, and supporting documents.

Assist in budget preparation, expense tracking, and cost monitoring.

Maintain updated vendor and contractor records.

Project Coordination

Maintain project documents, contracts, drawings, and related records.

Coordinate meetings with consultants, contractors, and internal departments.

Assist in preparing project updates and management reports.

Ensure proper filing of project-related documents.

Safety & Security Administration

Maintain records of security incidents, investigations, and corrective actions.

Assist in coordinating safety awareness programmes, emergency drills, and training activities.

Maintain safety compliance records and certifications.

Prepare safety and security reports for management review.

Stakeholder Coordination

Liaise with faculties, departments, students, contractors, and external agencies.

Handle enquiries, complaints, and service requests promptly.

Provide administrative support for audits, inspections, accreditation, and compliance reviews.

Coordinate activities related to infrastructure, safety, and security matters.

Job Requirements

Bachelor's degree in a relevant field.

Minimum 1-2 years of relevant working experience.

Good administrative, organizational, and communication skills.

Proficient in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook).

Able to work independently and manage multiple tasks effectively.

Responsive, adaptable, and able to handle ad hoc assignments.

Good coordination and interpersonal skills when dealing with internal and external stakeholders.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as an Infrastructure Executive?
• Which of the following types of qualifications do you have?
• Which of the following Microsoft Office products are you experienced with?
• How many years of Management Reporting experience do you have?
• How many years' experience do you have in a procurement role?

Education, Training & Professional Development 51-100 employees

Southern University College (Southern UC), previously known as Southern College, was established in 1990. It is the first non‑profit higher education institute in Malaysia. The establishment of Southern College was to provide alternative tertiary education for high school graduates to pursue higher qualifications in home country. Foon Yew Advanced Studies Programme was first set up in 1975 at Southern College and later Foon Yew Board of Directors made an application to the Ministry of Education for setting up Foon Yew College and then Southern College. Through twenty‑two years of management and support from the Chinese community, the Ministry of Higher Education finally approved Southern College to be upgraded to Southern University College in 2012. Southern UC aims to become a well‑known International University by 2030.

The 33 acres of Southern University College campus, mainly donated by the philanthropist, Mr. Seow Wan Heong is located at Skudai, Johor Bahru. The campus reflects a fusion of Chinese and multicultural traditions of Malaysians.

Southern University College consists of:

Faculty of Humanities and Social SciencesFaculty of Business and ManagementFaculty of Art and DesignFaculty of Engineering and Information TechnologyFaculty of Chinese MedicineFaculty of Education and PsychologySchool of Foundation StudiesSouthern Institute of Technical EducationSchool of Professional & Continuing EducationInstitute of Graduate Studies and ResearchResearch Institute of Chinese Ethnicity & CultureResearch Institute of Malay Language and Culture.

Southern University College (Southern UC), previously known as Southern College, was established in 1990. It is the first non‑profit higher education institute in Malaysia. The establishment of Southern College was to provide alternative tertiary education for high school graduates to pursue higher qualifications in home country. Foon Yew Advanced Studies Programme was first set up in 1975 at Southern College and later Foon Yew Board of Directors made an application to the Ministry of Education for setting up Foon Yew College and then Southern College. Through twenty‑two years of management and support from the Chinese community, the Ministry of Higher Education finally approved Southern College to be upgraded to Southern University College in 2012. Southern UC aims to become a well‑known International University by 2030.

The 33 acres of Southern University College campus, mainly donated by the philanthropist, Mr. Seow Wan Heong is located at Skudai, Johor Bahru. The campus reflects a fusion of Chinese and multicultural traditions of Malaysians.

Southern University College consists of:

Faculty of Humanities and Social SciencesFaculty of Business and ManagementFaculty of Art and DesignFaculty of Engineering and Information TechnologyFaculty of Chinese MedicineFaculty of Education and PsychologySchool of Foundation StudiesSouthern Institute of Technical EducationSchool of Professional & Continuing EducationInstitute of Graduate Studies and ResearchResearch Institute of Chinese Ethnicity & CultureResearch Institute of Malay Language and Culture.

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