Executive, Human Resources & Administration (Penang)

Eastern & Oriental Berhad; Penang; On-site; MYR 60,000 - 90,000; Full time

Job summary

Eastern & Oriental Berhad in Penang is seeking an HR & Administration Executive to support the employee lifecycle and deliver efficient HR and administrative services.

You will help with HR operations, recruitment, engagement and welfare initiatives, while ensuring accurate records and policy compliance in the Penang Office.

Qualifications

• Diploma or degree in Human Resource Management or related discipline.
• Minimum three years of HR and administration experience, including recruitment and benefits.
• Familiarity with Malaysian employment practices and statutory requirements.
• Proficient with Microsoft Office and HR systems, with good record-keeping.

Responsibilities

• Support HR operations, employee inquiries, policies and procedures.
• Administer attendance, leave, and employee movements; document matters.
• Coordinate end-to-end recruitment and onboarding processes.
• Prepare HR and payroll documentation for HQ; assist benefits handling.
• Coordinate staff welfare, engagement activities and events.
• Provide general admin support and maintain HR records and digital files.

Skills

Microsoft Office

HRIS/HR systems

Communication skills

Organisational skills

Education

Diploma or Bachelor's Degree in Human Resource Management

Job description

Executive, Human Resources & Administration (Penang)

Join us at Eastern & Oriental Berhad to shape refined living experiences, crafting spaces that inspire. We welcome you to contribute to our legacy of exceptional, timeless addresses.

The position is based in our Penang Office in Malaysia.

Job Overview

The HR & Administration Executive plays an important role in supporting the employee lifecycle and delivering efficient HR and administrative services.

As a HR & Administration Executive, you will contribute to a positive employee experience through effective HR operations, recruitment, employee engagement and welfare initiatives, while ensuring accurate records, compliance with company policies and smooth day-to-day office administration.

HR Operations & Employee Relations

Support the day-to-day delivery of HR services, including employee enquiries, HR policies and procedures, and employee-related matters.

Assist in the administration of employee movements, leave, attendance, confirmation and separation processes.

Maintain consistent application of HR policies and proper documentation of employee matters.

Recruitment & Onboarding

Coordinate end-to-end recruitment activities, including job advertisements, application screening, interview arrangements and candidate communication.

Facilitate pre-employment documentation, new hire orientation and onboarding to ensure a smooth joining experience.

Compile recruitment records and monitor hiring progress for submission to HR-Corporate HQ.

HR Administration, Records & Reporting

Monitor attendance, leave and manpower data, and prepare periodic/monthly HR reports for management review.

Coordinate employee access, identification tags and other employment-related administrative arrangements.

Support the maintenance and improvement of HR processes, documentation and digital records.

Employee Benefits, Welfare & Engagement

Coordinate employee benefits administration, including group medical insurance, SOCSO claims and management medical check-ups, where required.

Assist with staff welfare initiatives and employee engagement activities to promote a positive workplace experience.

Respond to employees’ benefits-related enquiries and liaise with relevant service providers.

Payroll & Statutory Administration Support

Compile and verify supporting documents for HR-Corporate HQ’s payroll processing, including overtime claims, medical certificates and other relevant records.

Employee Engagement, Events & Activities

Support the coordination of staff activities, festive celebrations, team-building programmes and company events.

Assist in preparing event budgets, source vendors, coordinate logistics, and monitor expenditure.

General Administration

Provide day-to-day office administrative support, including coordination with building management, suppliers and service providers.

Assist in maintaining office facilities, supplies and administrative records.

Undertake other HR and administrative duties as assigned.

Requirements

Diploma or Bachelor's Degree in Human Resource Management, or related disciplines.

Minimum three (3) years of relevant experience in HR and administration, preferably covering recruitment, HR operations, employee benefits and staff engagement.

Familiarity with Malaysian employment practices and statutory requirements.

Proficient in Microsoft Office applications and must be comfortable working with HR systems and digital records.

Good communication and interpersonal skills, with the ability to handle employee enquiries professionally and confidentially.

Organised, detail-oriented, proactive and able to manage multiple tasks within deadlines.

A team player with a hands-on approach and a willingness to learn as well as improve existing processes.

Eastern & Oriental Berhad, a premier lifestyle property developer listed on Bursa Malaysia, is known for exceptional placemaking.

In Kuala Lumpur, E&O offers distinctive properties such as Conlay and The Peak, emphasizing refined living.

The highlight of our endeavours is Seri Tanjung Pinang (STP), a 240-acre seafront development in Penang. Across from STP, lies Andaman, our latest development spanning 760 acres, poised to become the dynamic heart of the region.

In Johor lies Avira, a residential enclave spanning 207 acres within Medini Iskandar, offering residents accessibility to Singapore.

E&O continues to craft timeless legacies, creating spaces that inspire and elevate living.

Eastern & Oriental Berhad, a premier lifestyle property developer listed on Bursa Malaysia, is known for exceptional placemaking.

In Kuala Lumpur, E&O offers distinctive properties such as Conlay and The Peak, emphasizing refined living.

The highlight of our endeavours is Seri Tanjung Pinang (STP), a 240-acre seafront development in Penang. Across from STP, lies Andaman, our latest development spanning 760 acres, poised to become the dynamic heart of the region.

In Johor lies Avira, a residential enclave spanning 207 acres within Medini Iskandar, offering residents accessibility to Singapore.

E&O continues to craft timeless legacies, creating spaces that inspire and elevate living.