Executive - Human Resource Operation

KOSSAN GROUP – Perusahaan Getah Asas Sdn Bhd.; Jeram; On-site; MYR 40,000 - 67,000; Full time

Job summary

KOSSAN GROUP – Perusahaan Getah Asas Sdn Bhd. is seeking an HR Executive focused on training development, competency mapping, and HR program administration in Malaysia. You will collaborate with HRBP and department heads to implement training plans, manage budgets, and maintain records.

Strong stakeholder interaction and a drive for continuous improvement are essential. The role involves coordinating ATP, HRDC programs, and talent development initiatives, with emphasis on policy compliance and

Qualifications

• Experience in HR administration and policy implementation.
• Ability to coordinate training programs and assess effectiveness.
• Strong communication and stakeholder management skills.

Responsibilities

• Develop and manage Annual Training Plan aligned with needs analysis.
• Coordinate with stakeholders for ATP planning and compliance.
• Identify training providers and manage costs within ATP budget.
• Maintain training records and support Continuous Improvement initiatives.
• Oversee HR development programs, competency plans, and talent pipelines.
• Handle IR/ER duties including grievance handling and reporting.
• Ensure compliance with HR policies and regulatory requirements.

Skills

Employee relations

Training & development

People management

Policy compliance

Tools

HRMS

MS Excel

Job description

Works with HRBP to develop TNA, mapping to ATP and to ensure effective selection of training providers, coordination activities, ensures completion training effectiveness and collation for data analysis, management of proper training records etc.

Continuous engagement with Managers and employee to provide support, guidance and coaching on people management skills. Provide input and feedback to SME for system continuous improvement.

Looking after the matters related Human Resource Development Corporation (HRDC) Programs/policies.

Mapping Annual Training Plan [ATP] based on needs analysis.

Coordinate with stakeholders to plan ATP related to compliance requirement.

Identify and select training provider and trainer and work out training cost and budget according to ATP

Coordinating activities, selecting training providers, and ensuring training effectiveness. The individual will be responsible for managing training records, providing support and coaching on functional/people managing skills, and contributing to continuous improvement initiatives.

Manage site KCDP – Kossan Competency Development Plan

Ad-hoc mapping of Training requirement based on request.

SME for identification and implementation of areas for continuous improvement including automation involving TMDS.

Coordinates learning and development program activities including forming committees, scheduling, event logistics and vendor relations.

Support Group L&D program and initiative

Developing competency gap closure plans and facilitating learning and development programs.

2) Talent Management & Succession Planning

Works closely with Head of HR and HODs on the implementation of Talent Pipeline readiness and is regularly updated to ensure continuous ready supply of talents for ready now and ready next. To manage and to improve retention rate of critical positions and talents.

Design, plan, implement and manage programs for the development of internal talents. Monitor and track its progress updating site management from time to time.

Ensure smooth running of all administrative functions in the office.

Maintain and update record of personal files of all the employees with requisite documents/credentials along with the record of Annual Performance Review of each employee.

Draft job descriptions, job analyses and classifications

Issuing Inter Office Circulars/Memo about general /extra ordinary event(s)/meeting(s)

Looking after the issues related to employees Health Insurance, Life Insurance Claims, SOCSO and EPF policies.

Ensure the HR related data fully updated in HRMS.

3) IR/ER

Coordinating and providing administrative support to the Human Resource Department on daily activities as well as routine tasks to ensure smooth operations processes.

Managing relationships with worker communities & ensuring that the Company's treatment of employees is consistent with its core business values and objectives.

Handling complaints, managing grievance procedures, and facilitating counselling in conjunction with other stakeholders.

Investigating and resolving complex or critical industrial relations issues in a timely and effective manner.

Collating and analyzing employee feedback across all levels on a regular basis and revising people programs and policies to generate more positive outcomes.

Participating in and/or leading projects focused on continuous improvement.

Prepare the monthly IR-ER report and data analysis for management timely.

4) Overall

Works with Head of HR and HRBP to review internal processes regularly, update Work Instructions and SOP to ensure continuous improvement in efficiency and productivity. Performs audit to ensure compliance.

Communicate and provides advisory to site management / employee to ensure awareness and compliance to corporate policies and processes as well as local regulatory/statutory requirements.

To assist and monitor and oversee the daily operations of the department.

To ensure update and recommend continuous improvement on HR related matters.

To assist HR Dept. Head in company events management, liaising with internal committees and external corporate / government bodies.

Other assigned duties as required.

Manufacturing, Transport & Logistics 101-1,000 employees

Established in 1979, Kossan is one of the largest manufacturers of latex disposable gloves in the world with an annual production capacity of 28 billion pieces and the largest technical rubber products manufacturer in Malaysia with a total compounding capacity exceeding 10,000 mt. More than 80% of its products are exported to over 130 countries with 350 active customers mostly located in developed nations such as United States, U.K., Scandinavian Countries, Europe, China, Korea & Japan. KOSSAN manufactures and offers a wide range of products including highly technical input engineered rubber products used in automotive, infrastructure, marine, aviation, rail and mining industries through its Technical Rubber Product Division and latex disposable gloves through its Glove Division. The Group operates with 20 plants (19 in Malaysia, 1 in China) and has a total workforce to approximately 6,000 comprises both local and foreign nationals. Equipped with strong manufacturing capability, KOSSAN has been the preferred OEM manufacturer and business partner by many renowned MNCs for the past 2 to 3 decades. The Company is recognized for its capability in bringing to its customers various innovative products with a fair price and consistent product quality, professional business dealings and robust financial track record.

KOSSAN has been profitable with zero loss making record since inception and the Company joined Bursa Malaysia as a public listed company in 1996. The Company has been in the radar of both the foreign and domestic investment community for many reasons, notably consistency in performance, proven execution capabilities, technical know-how in the rubber products industry, consistency in dividend payments and prudent management philosophies. KOSSAN will continue to stay focused in R&D, innovation, and business transformation using technology to scale greater heights with the ultimate goal:

Established in 1979, Kossan is one of the largest manufacturers of latex disposable gloves in the world with an annual production capacity of 28 billion pieces and the largest technical rubber products manufacturer in Malaysia with a total compounding capacity exceeding 10,000 mt. More than 80% of its products are exported to over 130 countries with 350 active customers mostly located in developed nations such as United States, U.K., Scandinavian Countries, Europe, China, Korea & Japan. KOSSAN manufactures and offers a wide range of products including highly technical input engineered rubber products used in automotive, infrastructure, marine, aviation, rail and mining industries through its Technical Rubber Product Division and latex disposable gloves through its Glove Division. The Group operates with 20 plants (19 in Malaysia, 1 in China) and has a total workforce to approximately 6,000 comprises both local and foreign nationals. Equipped with strong manufacturing capability, KOSSAN has been the preferred OEM manufacturer and business partner by many renowned MNCs for the past 2 to 3 decades. The Company is recognized for its capability in bringing to its customers various innovative products with a fair price and consistent product quality, professional business dealings and robust financial track record.

KOSSAN has been profitable with zero loss making record since inception and the Company joined Bursa Malaysia as a public listed company in 1996. The Company has been in the radar of both the foreign and domestic investment community for many reasons, notably consistency in performance, proven execution capabilities, technical know-how in the rubber products industry, consistency in dividend payments and prudent management philosophies. KOSSAN will continue to stay focused in R&D, innovation, and business transformation using technology to scale greater heights with the ultimate goal:

What can I earn as a Human Resources Executive