EXECUTIVE - HOSTEL MANAGEMENT

JAYA GROCER; Malaysia; On-site; MYR 50,000 - 70,000; Full time

Job summary

JAYA GROCER is seeking a Senior Executive/Executive to oversee hostel management, from negotiating leases to handling tenancy agreements. You will coordinate directly with landlords and ensure tenancy matters are efficiently managed.

The ideal candidate should have a degree/diploma in Marketing, Business Studies or Estate Management, with at least 3 years of experience in a similar role, and be proficient in English and Bahasa Melayu.

Qualifications

• Minimum 3 years’ experience in marketing and leasing.
• Ability to communicate effectively with various stakeholders.
• Proactive approach to problem-solving.

Responsibilities

• Manage pre-tenancy and post-tenancy matters for company hostel.
• Negotiate tenancy agreements and coordinate with landlords.
• Prepare and maintain tenancy agreements and management reports.
• Research and source suitable properties for company hostel.

Skills

Good communication skills

Detail-oriented

Proficient in English

Proficient in Bahasa Melayu

Education

Degree/Diploma in Marketing, Business Studies, Estate Management

Job description

Senior Executive/Executive (Hostel)

Get to know the role:

Under the supervision of the Manager and Assistant Manager, you will research, source, and negotiate suitable properties to become a company hostel, set up the hostel, manage JTK matters, etc. Leasing will perform all responsibilities as an integral coordinator between landlord and management.

Key Responsibilities

• Handle company hostel pre‑tenancy and post‑tenancy matters such as issuance of letters of offer and tenancy agreements, collection of deposits, follow‑up on signing of agreements, and handing over of premises.
• Ensure acceptance of tenancy agreements and deposit payments are completed within the required timeframe.
• Attend tenancy‑related matters including negotiation, renewal, approval, and handing.
• Coordinate with landlords on rental payments, renewal of leases and refund of deposits upon lease expiry.
• Monitor all tenancy document activities to keep them up‑to‑date and completed on time.
• Prepare and maintain tenancy agreements, management reports, and other lease transaction documents.
• Research, source, and negotiate suitable properties to become a company hostel.
• Conduct takeover/handback of the company hostel with the landlord and internal departments.
• Liaise with landlords regarding unit issues, liaise with JMB for any staff or landlord‑related issues, and handle JTK matters.
• Perform other ad‑hoc tasks as required by management from time to time.

You should have:

• Degree/Diploma in Marketing, Business Studies, Estate Management or equivalent.
• Minimum 3 years’ experience in marketing and the leasing environment.
• Good communication skills with the ability to comfortably deliver effective communications with internal and external stakeholders.
• Detail‑oriented with a proactive approach to problem‑solving.
• Proficient in written and spoken English and Bahasa Melayu.