Executive, General Affairs & Employee Relations

ASE SEMICONDUCTOR (PENANG) SDN. BHD.; Bayan Lepas; On-site; MYR 60,000 - 90,000; Full time

Job summary

ASE Semiconductor (Penang) Sdn. Bhd. in Bayan Lepas is seeking an Executive for General Affairs and Employee Relations to manage welfare, facilities and staff relations. The role covers disciplinary processes, policy adherence and engagement initiatives to sustain a positive workplace culture.

You will coordinate transportation, cafeteria services, hostel arrangements and badge/access management while ensuring confidentiality and effective data handling in a manufacturing setting.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or related field.
• 1–3 years of experience in Human Resources, Employee Relations, Administration, or General Affairs.
• Experience in a manufacturing environment is a plus.
• Knowledge of Employment Act and industrial relations practices.

Responsibilities

• Coordinate employee welfare, facilities and engagement initiatives to create a positive workplace.
• Administer employee transportation, cafeteria, locker, and hostel arrangements.
• Support disciplinary and grievance procedures in line with policy and regulations.
• Ensure compliance with company policies and local labor laws; assist in audits and governance.
• Prepare reports and data analyses on engagement, attrition and workforce demographics.
• Collaborate with external vendors for services and sustains service quality.

Skills

Communication skills

Interpersonal skills

Organization

Confidentiality

Microsoft Office

Education

Bachelor's Degree in HR

Tools

Excel

PowerPoint

Word

HRIS systems

Job description

Executive, General Affairs & Employee Relations

Responsible for managing and coordinating employee welfare, workplace facilities, and employee relations initiatives to create a positive and efficient work environment. Key responsibilities include overseeing employee amenities and services, supporting disciplinary and grievance administration, ensuring compliance with company policies and labor regulations, promoting employee engagement, and upholding Responsible Business Alliance (RBA) standards and practices.

Key Responsibilities

Administer and coordinate employee transportation and bus services.

Manage cafeteria operations and work closely with service providers to ensure quality, hygiene, and employee satisfaction.

Oversee employee locker allocation, maintenance, and record management.

Coordinate hostel accommodation arrangements and address related employee concerns.

Manage employee badge issuance, replacement, and access-related requests.

Administer uniform/garment distribution and inventory management.

Coordinate employee clinic services and liaise with Facilities personnel on healthcare providers management.

Address employee welfare and facility-related issues in a timely and professional manner.

Liaise with external vendors and service providers to ensure service excellence.

2. Employee Relations (ER)

Prepare and issue warning letters and other disciplinary correspondence in accordance with company policies.

Maintain accurate disciplinary records and confidential employee files.

Support investigations related to misconduct and policy violations.

Assist in employee counseling and communication sessions.

Plan and execute disciplinary awareness campaigns and policy communication programs.

Support employee engagement initiatives that promote a positive workplace culture.

Ensure compliance with company policies, rules, and regulations.

Generate reports and maintain documentation related to employee relations activities.

3. Compliance & Governance

Support Responsible Business Alliance (RBA) compliance activities and employee awareness programs.

Participate in internal and external audits related to employee relations and social compliance requirements.

Ensure proper documentation and record retention in accordance with company standards.

Support compliance with employment legislation, company policies, and ethical workplace practices.

4. Other Responsibilities

Prepare regular reports and data analysis relating to employee engagement, attrition, workforce demographics, and other HR metrics.

Coordinate employee-focused programs.

HR Continuous Improvement - Identify opportunities to streamline HR processes and improve operational efficiency and employee experience.

Participate in HR projects, compliance initiatives, and organizational change activities.

Perform other duties and special projects assigned by the Manager.

Qualifications

Bachelor's Degree in Human Resources, Business Administration, Management, Psychology, or a related discipline.

Minimum 1–3 years of experience in Human Resources, Employee Relations, Administration, or General Affairs.

Experience in a manufacturing environment will be an added advantage.

Knowledge & Skills:

Basic knowledge of Employment Act and industrial relations practices.

Understanding of employee disciplinary processes and documentation.

Knowledge of workplace administration and employee welfare programs.

Strong communication and interpersonal skills.

Good organizational and coordination abilities.

Ability to manage multiple tasks and priorities effectively.

Strong problem-solving and conflict-resolution skills.

Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint.

Ability to maintain confidentiality and handle sensitive information professionally.

Team player with a proactive and customer-focused mindset.