Executive (Fleet Management)

Keli Careers Private Limited; Iskandar Puteri; On-site; MYR 42,000 - 66,000; Full time

Job summary

Keli Careers Private Limited in Malaysia seeks a Fleet Administrator to manage prime movers and trailers, oversee statutory compliance, and coordinate with Singapore operations.

You will handle road tax, COE, insurance, vendor coordination, and maintain fleet records while monitoring fuel usage and supporting procurement. Strong communication and independent work style are essential. Diploma required; 3–5 years in admin or fleet roles recommended.

Qualifications

• Minimum Diploma in Business Administration, Logistics or related field.
• 3-5 years of administrative or fleet-related experience preferred.
• Good negotiation and communication skills.
• Strong record-keeping and documentation skills.
• Able to coordinate effectively with internal departments, drivers, vendors, workshops, and other stakeholders.
• Able to work independently and follow up on pending matters effectively.
• Experience in Transport/Logistics/Fleet Administration will be an advantage.

Responsibilities

• Handle all fleet-related matters for prime movers and trailers.
• Manage road tax, LTA inspections, COE, VPC, season parking and other statutory requirements.
• Track vehicle insurance, including renewals, claims and sourcing of quotations.
• Maintain accurate fleet records, including vehicle, repair, inspection and handover documents.
• Coordinate vehicle deployment, usage status, location, handover and replacement with Singapore operations.
• Monitor and report weekly fuel consumption, identifying unusual usage patterns or spikes for follow-up.
• Support vehicle procurement, including sourcing, quotations and vendor coordination.
• Verify vendor invoices and ensure timely submission of relevant documents to Finance.
• Provide administrative and operational support for all Singapore fleet-related matters.

Skills

Negotiation

Communication

Record keeping

Stakeholder coordination

Independent work

Education

Diploma in Business Administration, Logistics or related field

Job description

• 1. Handle all fleet-related matters for prime movers and trailers.
• 2. Manage road tax, LTA inspections, COE, VPC, season parking and other statutory requirements.
• 3. Track vehicle insurance, including renewals, claims and sourcing of quotations.
• 4. Maintain accurate fleet records, including vehicle, repair, inspection and handover documents.
• 5. Coordinate vehicle deployment, usage status, location, handover and replacement with Singapore operations.
• 6. Monitor and report weekly fuel consumption, identifying unusual usage patterns or spikes for follow-up.
• 7. Support vehicle procurement, including sourcing, quotations and vendor coordination.
• 8. Verify vendor invoices and ensure timely submission of relevant documents to Finance.
• 9. Provide administrative and operational support for all Singapore fleet-related matters.

Requirements

• 1. Minimum Diploma in Business Administration, Logistics or a related field.
• 2. 3-5 years of administrative or fleet-related experience is preferred.
• 3. Good negotiation and communication skills.
• 4. Strong record-keeping and documentation skills.
• 5. Able to coordinate effectively with internal departments, drivers, vendors, workshops, and other stakeholders.
• 6. Able to work independently and follow up on pending matters effectively.
• 7. Experience in Transport/Logistics/Fleet Administration will be an advantage.