Executive, Fit Out and Special Projects

Lion Ipoh Parade Sdn. Bhd.; Ipoh; On-site; MYR 72,000 - 108,000; Full time

Job summary

Lion Ipoh Parade Sdn. Bhd. in Ipoh, Malaysia, seeks a skilled fit-out coordinator to guide new tenants through the mall’s design and construction guidelines.

You will oversee drawings submissions, permits, insurance, and handover of tenancy lots, ensuring compliance with branding, safety, and quality standards.

The role requires independent work, a degree in Interior Design or Architecture, and at least 3 years’ experience in mall fit-out projects.

Qualifications

• Independent and proactive working style.
• Strong project management and timeline planning abilities.
• Experience in mall fit-out projects or tenant/brand fit-out work preferred.

Responsibilities

• Monitor and oversee new tenants’ fit-out process, including drawings submission, insurance cover notes, work permits, handover of tenancy lot, ceiling closeout and pre-opening inspection.
• Lead and coordinate tenants’ reinstatement matters from start to finish.
• Identify cost-saving measures without compromising quality.
• Monitor on-site progress and address issues with all relevant parties.
• Collaborate with Operations and contractors on fit-out and reinstatement matters.
• Coordinate and manage timelines for all fit-out works, including special mall projects.
• Familiarise tenants and contractors with site conditions, guidelines and safety regulations.
• Prepare documentation for fit-out works, including concept approvals, drawings and M&E drawings.
• Engage contractors for quotations and tender coordination per SOP; ensure compliant proceedings.
• Maintain clear communication to avoid ambiguity across tenants, contractors and designers.
• Guide departments on required Fit Out procedures as necessary.
• Establish and update the mall’s Fit Out Design Manual and Technical Guidelines.
• Draft design proposals for user approval and tender drawings with Bill of Quantities.
• Assist tender calls, clarifications, negotiations and contract awards.

Skills

Independent working

Project management

Timeline planning

Proactive attitude

Communication

Education

Degree in Interior Design or Architecture

Job description

To be conscientious of good design principles and to apply them when advising new tenants on best practices or negotiating with them on their chosen final design.

To ensure tenants adhere to the mall’s fit out requirements, keeping in mind the mall’s branding and image.

To monitor and oversee new tenants’ fit out process, including all required drawings submission, submission of required insurance cover notes, work permits application, handover of tenancy lot, close ceiling and pre-opening inspection.

To take lead and coordinate tenants’ reinstatement matters from commencement until completion.

To identify and implement cost-saving measures without jeopardizing work quality if and when applicable.

To monitor on-site progress of fit out works and to address any issues as and when they occur with all the relevant parties.

To work closely with the Operations Department and contractors on technical matters pertaining to fit out and reinstatement works.

To coordinate and manage timelines for all fit out related works including special projects (e.g. mall upgrading works)

To familiarize tenants and their contractors with site conditions, fit out guidelines and safety regulations before work commencement.

To prepare the necessary documentation before fit out work commencement, i.e. insurance cover notes submission, work permits application, approved concept and details/construction drawings, M&E drawings, etc.

To engage with contractors for quotations and coordination of tender submissions in manners prescribed by SOP.

To ensure that all proceedings, including the sourcing of quotations, are executed in the manner that has been prescribed in the SOP.

To ensure no ambiguity exists when communicating with various parties (e.g. tenants, contractors, designers, etc.) on the fit-out requirements for any and all projects.

To guide relevant departments on the required procedures related to Fit Out matters as and when necessary.

To establish, implement, and update mall’s Fit Out Design Manual and Technical Guidelines

To draft out design proposals for user approval and tender drawings preparation with bill of quantities.

To assist tender calling, tender clarification, tender negotiation and award of contract.

Requirements:

Independent and able to work with minimum supervision and proactive working attitude.

Degree in Interior Design or Architecture or its equivalent.

Preferably at least 3 years’ experience in shopping mall fit-out work or involvement in tenant’s/brands fit out work with good knowledge in architectural, structural, M&E and construction methodology.

Good implementation of project management and timeline planning.