ASSISTANT MANAGER, FIT OUT

myNews; Petaling Jaya; On-site; MYR 80,000 - 120,000; Full time

Job summary

myNews is seeking a Project Supervisor to lead retail fit-out projects, ensuring timely completion within budget and quality standards. The role involves planning, cost management, contractor oversight, and compliance with local regulations.

Applicants should have a degree in Fit-Out, Interior Design, or a related field, with 5–8 years of relevant experience. Proficient in AutoCAD and Excel, the ideal candidate will demonstrate strong negotiation and analytical skills.

Qualifications

• Minimum 5–8 years experience in retail fit‑out or commercial construction.
• Experience managing multi‑outlet rollouts preferred.
• Strong understanding of BQ, cost estimation, and contract management.

Responsibilities

• Lead end‑to‑end store fit‑out projects including planning and execution.
• Prepare and review project CAPEX budgets while monitoring costs.
• Source and evaluate contractors and suppliers for projects.
• Ensure compliance with fire safety and regulatory requirements.
• Develop fit‑out specifications to maintain brand consistency.

Skills

Cost control

Negotiation

Analytical skills

Detail-oriented

Education

Degree in Fit-Out, Interior Design, Architecture, or related field

Tools

AutoCAD

Microsoft Excel

Job description

Overview

To supervise and control project timelines and ensure contractors execute works in accordance with approved drawings, specifications, quality standards, and project requirements. Conduct site inspections, QC inspections, handover inspections, and POI inspections to ensure compliance with company standards and operational requirements. Monitor and address non‑compliance issues, ensuring timely corrective actions by contractors. Follow up on defect rectification and warranty matters based on non‑compliance and handover checklists within the stipulated warranty period. Ensure all fit‑out works are completed within approved schedules, budgets, and quality expectations prior to store opening and handover.

Duties & Responsibilities

1. Project Planning & Execution
   • Lead end‑to‑end store fit‑out projects (new openings, refurbishments, relocations).
   • Develop project timelines, cost plans, and execution schedules.
   • Coordinate with design, operations, leasing, and external consultants.
   • Ensure timely store handover for operations commencement.
2. Cost Control & Budget Management
   • Prepare and review project CAPEX budgets.
   • Conduct cost benchmarking for materials, contractors, and suppliers.
   • Evaluate and negotiate quotations to achieve best value.
   • Monitor cost variation orders (VO) and prevent unnecessary escalation.
   • Maintain cost tracking reports for management review.
3. Contractor & Vendor Management
   • Source, evaluate, and appoint contractors and suppliers.
   • Ensure competitive tender process and documentation compliance.
   • Monitor contractor performance and workmanship quality.
   • Ensure contractors adhere to safety and site regulations.
4. Technical & Compliance Oversight
   • Ensure drawings comply with local authority requirements and mall management guidelines.
   • Oversee M&E coordination (electrical load, lighting, air‑conditioning, refrigeration, POS power points).
   • Ensure compliance with fire safety, licensing, and regulatory requirements.
   • Manage defect rectification before and after handover.
5. Standardisation & Continuous Improvement
   • Develop Project Forms.
   • Create fit‑out specifications to maintain brand consistency across outlets.
   • Review material selection for durability and cost efficiency.
   • Propose value engineering solutions without compromising quality.

Job Requirements

• Degree in Fit‑Out, Interior Design, Architecture, or related field.
• Minimum 5–8 years experience in retail fit‑out or commercial construction.
• Experience managing multi‑outlet rollouts preferred.
• Strong background in cost control, tendering, and contractor negotiation.
• Strong understanding of BQ, cost estimation, and contract management.
• Knowledge of local authority submission process.
• Proficient in AutoCAD and Microsoft Excel (cost tracking & reporting).
• Good knowledge of M&E coordination for retail environment.
• Strong negotiation and analytical skills.
• Detail‑oriented with high financial discipline.
• Able to manage multiple projects simultaneously.