EXECUTIVE, FINANCE

KPJ Sentosa KL Specialist Hospital; Malaysia; On-site; MYR 33,000 - 56,000; Full time

Job summary

KPJ Healthcare Berhad in Malaysia is seeking a Credit Control/Administration Officer to manage credit and recovery activities, ensuring invoices are issued promptly and responses to external enquiries are handled efficiently.

The role involves supervising the Admin Unit, monitoring daily ageing, calling clients for payments, allocating payments to accounts, and preparing monthly reports for CEO review. A Diploma in a related field or Accountancy/Finance is required.

Qualifications

• Diploma in related field or Accountancy/Finance.
• 1–2 years working experience.
• Charismatic and energetic personality.
• Strong teamwork and courtesy.
• Excellent communication and creativity.

Responsibilities

• Manage credit and recovery processes to ensure timely invoicing.
• Respond to inquiries from external parties and clients.
• Supervise Admin Unit and prepare monthly credit control reports.
• Monitor ageing daily and ensure timely payment allocations.
• Visit clients with outstanding matters for debt collection and reconcile accounts.
• Prepare statement of accounts and allocate payments as required.

Skills

Charismatic

Energetic

Team spirit

Courteous

Communication skills

Creativity

Education

Diploma in related field or Accountancy/Finance

Job description

SUMMARY OF DUTIES

Responsible in credit and recovery management, to ensure invoices are send promptly and efficiently, to response to any enquiries from external parties. Supervise Admin Unit and responsible for monthly credit control reports.

CUSTOMER COMPLAINTS/ LEGAL / MEDICAL REPORT

To monitor ageing on daily basis The outstanding amount should be within pre-approved term/credit limit. To call clients for payments. To allocate payment made by client to correct account. To ensure all allocation done on timely basis and the official issued by Collection team. Payment received during the month and need to allocate by 1st week of the following month To visit companies on outstanding matters and debt collection Reconciliation on the statement of account is to be prepared. All dispute documents to be submitted. Ad hoc visit to company with account problem. SOA will be used as a based to follow up payment and details of when the overdue to be paid when collection send their bills has to be recorded in the SOA Creates new debtor code To ensure all new debtors code is approved by management. To monitor credit limit of new clients To prepare monthly report to present in the meeting with CEO To ensure all report are promptly prepared To attend any enquiries pertaining to debts or related issues To acknowledge their enquiry and to handle in good manner To monitor and responsible for sending out invoices To ensure invoices are send within the period state in SOP To ensure date is update in the shared folder To check and monitor all data is updated accordingly by staffs

GENERAL ADMINISTRATION WORKS

To assist in sending monthly statement of account to all companies Statement of account must be sent every first week of the month To do filing works in the department. To ensure all documents to be safe kept in respective file. Indent printing and stationery items required. Ensuring sufficient materials available for department usage. To perform any others relevant duties as and when required by superior. To follow the instructions given by superior. To carry out duties as an employee as stipulated in Occupational Safety and Health Act and Regulations 1994:- To take reasonable care at work for the safety of yourself and other persons; To co-operate with your employer or any other person in the discharge of any duty; To wear or use any protective equipment or clothing provided by the employer; To comply with any instruction or measure on occupational safety and health. Responsible and Accountable to carry out duties as in the occupational Safety and Health Act and Regulations 1994 Participate actively in any other new service that is introduced Conformance to Integrated Management System (IMS) and / or Hospital Accreditation requirements. Ensure all policies and procedures of Integrated Management System (IMS) and / or Hospital Accreditation are adhered to and records maintained, if and when these programs are implemented. Prompt and effective action in taking corrective measures in cases of Integrated Management System (IMS) and / or Hospital Accreditation non-conformance. Achievement of satisfactory department performance on the external and internal audits. Ensure to actively participate in all 5S activities Responsible and accountable to carry out all 5S activities directed by the Management Ensure the policies on patient’s and family’s rights are addressed at all times. Responsible and accountable to achieve the needs of the patient’s and family’s rights at all times. Ensure compliance to Patient safety goals as safety improvement measures recommended by World Alliance for Patient Safety (2008) To ensure compliance at all points of engagement at all times. Ensure adhere to Standard People Practice (SPP) To adhere to Standard People Practice (SPP) at all times.

REQUIREMENT

Minimum Diploma with any related field or in Accountancy/ Finance Working experience at least 1 year or more than 2 years Charismatic, Energetic, Good Team Spirit, Courteous, Good Communication Skills, Have Creativity.

KPJ Healthcare Berhad is founded on the vision of being the preferred healthcare provider in the region. We are focused on delivering world-class quality healthcare services throughout our regional footprint across 5 countries, namely Malaysia, Indonesia, Thailand, Bangladesh, and Australia. We are in search of remarkable people to join us in exploring and discovering better healthcare solutions together. Whether you are a student, a graduate, or an experienced professional, discover the impact you could make with a career at KPJ.