Executive, Expediting (MSO)

Malaysia Marine & Heavy Engineering; Pasir Gudang; On-site; MYR 60,000 - 100,000; Full time

Job summary

Malaysia Marine & Heavy Engineering in Pasir Gudang seeks an Expediting & Procurement Specialist to coordinate supplier progress, ensure PO and project schedule alignment, and maintain documentation control.

You will conduct regular supplier visits, prepare expediting reports and dashboards, escalate delays, and liaise with Procurement, Engineering, QA/QC, Logistics, and project teams to keep delivery on track.

Qualifications

• Diploma or Bachelor’s degree in engineering or management field.
• 3 years of experience for degree holder in expediting, procurement, and documentation control, preferably in oil & gas, heavy engineering, or construction projects.
• 5 years of experience for diploma holder in expediting, procurement, and documentation control, preferably in oil & gas, heavy engineering, or construction projects.

Responsibilities

• Ensure suppliers deliver equipment, materials, and documentation in line with PO requirements, schedules, and quality standards.
• Communicate regularly with vendors and coordinate with internal teams to provide timely updates to management.
• Track vendor progress through reports, visits, and inspections; identify delays or risks and escalate for corrective actions.
• Act as liaison between Procurement, Engineering, QA/QC, Logistics, and Project Teams to resolve issues affecting delivery.
• Maintain expediting plans, progress curves, and milestone charts; prepare expediting reports and dashboards for management.

Skills

Expediting

Procurement

Documentation control

Education

Bachelor's degree in Engineering

Diploma in Engineering/Management

Job description

Type of Employment: Manpower Supply (MSO) - 12 months contract

Job Purposes

Responsible for tracking and coordinating vendor progress to ensure timely delivery of materials, equipment, and documentation in line with project schedules and Purchase Order (PO) requirements. The role involves close follow-up with vendors on Vendor Document Register List (VDRL), vendor progress, inspection activities, Material Deficiency Reports (MDR), payment, and final documentation. A core focus is placed on effective tracking, expediting, delivery monitoring, documentation control, and escalating delays risk to support smooth project execution.

Job Responsibilities

• Ensure suppliers deliver equipment, materials, and documentation in line with Purchase Order (PO) requirements, project schedules, and quality standards.
• Communicates regularly with vendors and coordinates with internal teams to ensure timely deliverables. Share accurate updates to management and supports collaboration across the project team.
• Track vendor manufacturing and documentation progress through regular reports, visits, and inspections.
• Identify delays or risks and elevate for corrective actions.
• Proactively manage supplier bottlenecks such as engineering hold points, delayed approvals, late material availability, or transport constraints.
• Act as a communication link between Procurement, Engineering, QA/QC, Logistics, and Project Teams to resolve technical or commercial issues affecting delivery.
• Maintain and update expediting plans, supplier progress curves, and milestone charts to reflect real progress versus plan.
• Prepare expediting reports, supplier visit notes, and dashboards for management and client reporting.
• Ensure proper record keeping of supplier communication, commitments, and recovery plans.
• Risk Management - Highlight potential delivery slippage early and work with stakeholders to mitigate impact on project schedule.
• Material Deficiency Report (MDR) Management – Coordinate with vendors and various stakeholders, track progress, and ensure timely completion of repairs.
• Late Delivery (LD) Charges Management -Identify late delivery orders, provide estimations on chargeable LD amount, engage supplier for LD agreement, justify supplier clarification on delay reason and propose final LD amount
• Additional orders - Ensure suppliers deliver equipment, materials, and documentation in line with additional orders requirements, project schedules, and quality standards.

Job Requirements

• Diploma or Bachelor’s degree in any Engineering and Management Field.
• Degree education - 3 years of experience in Expediting, Procurement, Documentation control, preferably in oil & gas, heavy engineering, or construction projects.
• Diploma education - 5 years of experience in Expediting, Procurement, Documentation control, preferably in oil & gas, heavy engineering, or construction projects.