Expeditor (Kuala Lumpur)

Elsa Talent; Kuala Lumpur; On-site; MYR 67,000 - 134,000; Full time

Job summary

Elsa Talent is seeking an Expediting professional in Malaysia to oversee vendor manufacturing and deliveries for Oil & Gas projects. The role involves coordinating with engineering and QA/QC, managing inspections, and ensuring strict compliance with schedules and ITPs to support timely project delivery.

Ideal candidates will have 3–5 years in expediting within EPC/EPCM contexts, strong communication, and the ability to manage multiple stakeholders under tight timelines.

Qualifications

• 3–5 years of relevant SCM Expediting experience in the Oil & Gas industry.
• Experience in EPC, EPCIC, or EPCM projects is highly preferred.
• Strong understanding of vendor expediting manufacturing processes, inspection activities, and material delivery schedules.
• Basic understanding of engineering documentation and product manufacturing processes.
• Good knowledge of project schedules, PO contractual dates, ROS dates, and vendor progress monitoring.
• Strong communication, coordination, follow-up, and analytical skills.
• Ability to work with multiple stakeholders and manage priorities within tight project schedules.
• Self-motivated, result-oriented, and proactive in identifying and resolving issues.
• High level of integrity, professionalism, and commitment to compliance with company policies and procedures.

Responsibilities

• Expedite vendor manufacturing and deliveries to meet PO contractual delivery dates and ROS requirements.
• Plan and lead kick-off, pre-production, and pre-inspection meetings with vendors and project stakeholders.
• Coordinate with Engineering to ensure timely review and approval of drawings, calculations, datasheets, and other technical documents.
• Work with QA/QC and Testing & Commissioning teams to ensure vendor compliance with ITP requirements.
• Arrange and coordinate third-party and internal inspections, including witness and hold points.
• Review expediting and inspection reports and drive timely follow-up and resolution.
• Monitor vendor progress and provide regular updates through expediting reports or other reporting formats.
• Coordinate shipment and logistics to ensure materials arrive on site as scheduled.
• Support resolution of technical issues in coordination with Package Engineer and project teams.
• Ensure timely submission and completion of Vendor Data Requirements (VDR) and follow up on outstanding documentation.
• Monitor and drive the closure of deficiencies, discrepancies, and punch list items.
• Liaise with vendors and Finance to identify and resolve payment-related issues that may affect vendor performance.
• Identify potential delivery risks and escalation issues to relevant stakeholders.
• Maintain accurate records of vendor progress, expediting activities, inspections, and delivery status.

Skills

Expediting

Stakeholder management

Project coordination

Communication skills

Analytical skills

Education

Bachelor's Degree in Engineering

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

• Expedite vendor manufacturing and deliveries to ensure compliance with PO contractual delivery dates and ROS requirements.
• Plan and lead kick-off, pre-production, and pre-inspection meetings to align vendors and project stakeholders on scope, schedule, deliverables, and expectations.
• Coordinate with Engineering to ensure timely review and approval of drawings, calculations, datasheets, and other technical documents in accordance with the vendor's project schedule.
• Work closely with QA/QC and Testing & Commissioning teams to ensure vendor compliance with approved procedures and Inspection & Test Plan (ITP) requirements.
• Arrange and coordinate third-party and internal inspections, including witness and hold points, as well as field expediting activities where required.
• Review expediting and inspection reports, identify potential delays or issues, and drive timely follow-up and resolution.
• Monitor vendor progress and provide regular updates through Expediting Reports or other agreed reporting formats.
• Coordinate shipment and logistics activities to ensure materials and equipment arrive on site as scheduled.
• Support the resolution of technical issues in coordination with the Package Engineer and relevant project teams.
• Ensure timely submission and completion of Vendor Data Requirements (VDR) and follow up on outstanding documentation.
• Monitor and drive the closure of deficiencies, discrepancies, and carry-over punch list items.
• Liaise with vendors and Finance to identify and resolve payment-related issues that may affect vendor performance or delivery schedules.
• Identify potential delivery risks and escalation issues promptly to the relevant stakeholders.
• Maintain accurate records of vendor progress, expediting activities, inspections, and delivery status.

Requirement(s):

• Bachelor's Degree in Engineering or any relevant discipline. Engineering qualification is preferred.
• 3–5 years of relevant SCM Expediting experience in the Oil & Gas industry.
• Experience in EPC, EPCIC, or EPCM projects is highly preferred.
• Strong understanding of vendor expediting manufacturing processes, inspection activities, and material delivery schedules.
• Basic understanding of engineering documentation and product manufacturing processes.
• Good knowledge of project schedules, PO contractual dates, ROS dates, and vendor progress monitoring.
• Strong communication, coordination, follow-up, and analytical skills.
• Ability to work with multiple stakeholders and manage priorities within tight project schedules.
• Self-motivated, result-oriented, and proactive in identifying and resolving issues.
• High level of integrity, professionalism, and commitment to compliance with company policies and procedures.

Note: Only those applicants who meet the above criteria will be contacted as part of shortlisting process