Expeditor (Kuala Lumpur)

ELSA; Kuala Lumpur; On-site; MYR 78,000 - 112,000; Full time

Job summary

ELSA is seeking an Expeditor for a 1-year contract based in Kuala Lumpur. The role focuses on expediting vendor manufacturing and deliveries to meet PO dates and ROS deadlines, coordinating with engineering, QA/QC, and project teams to resolve issues.

The ideal candidate holds a Bachelor's degree in Engineering and has 3–5 years of SCM expediting experience in Oil & Gas, with EPC/EPCIC/EPCM project exposure. Strong communication and organizational skills are essential.

Qualifications

• Bachelor's Degree in Engineering or relevant discipline; engineering qualification preferred.
• 3–5 years of SCM expediting experience in Oil & Gas.
• Experience in EPC, EPCIC, or EPCM projects is highly preferred.
• Strong understanding of vendor expediting, inspection activities, and material delivery schedules.

Responsibilities

• Expedite vendor manufacturing and deliveries to ensure compliance with PO contractual delivery dates and ROS requirements.
• Plan and lead kick-off, pre-production, and pre-inspection meetings to align vendors and project stakeholders on scope, schedule, deliverables, and expectations.
• Coordinate with Engineering to ensure timely review and approval of drawings, calculations, datasheets, and other technical documents in accordance with the vendor's project schedule.
• Work closely with QA/QC and Testing & Commissioning teams to ensure vendor compliance with approved procedures and Inspection & Test Plan (ITP) requirements.
• Arrange and coordinate third-party and internal inspections, including witness and hold points, as well as field expediting activities where required.
• Review expediting and inspection reports, identify potential delays or issues, and drive timely follow-up and resolution.
• Monitor vendor progress and provide regular updates through Expediting Reports or other agreed reporting formats.
• Coordinate shipment and logistics activities to ensure materials and equipment arrive on site as scheduled.
• Support the resolution of technical issues in coordination with the Package Engineer and relevant project teams.
• Ensure timely submission and completion of Vendor Data Requirements (VDR) and follow up on outstanding documentation.
• Monitor and drive the closure of deficiencies, discrepancies, and carry-over punch list items.
• Liaise with vendors and Finance to identify and resolve payment-related issues that may affect vendor performance or delivery schedules.
• Identify potential delivery risks and elevate issues promptly to the relevant stakeholders.
• Maintain accurate records of vendor progress, expediting activities, inspections, and delivery status.

Skills

Communication skills

Coordination skills

Analytical skills

Follow-up skills

Education

Bachelor's Degree in Engineering

Job description

• Expedite vendor manufacturing and deliveries to ensure compliance with PO contractual delivery dates and ROS requirements.
• Plan and lead kick-off, pre-production, and pre-inspection meetings to align vendors and project stakeholders on scope, schedule, deliverables, and expectations.
• Coordinate with Engineering to ensure timely review and approval of drawings, calculations, datasheets, and other technical documents in accordance with the vendor's project schedule.
• Work closely with QA/QC and Testing & Commissioning teams to ensure vendor compliance with approved procedures and Inspection & Test Plan (ITP) requirements.
• Arrange and coordinate third-party and internal inspections, including witness and hold points, as well as field expediting activities where required.
• Review expediting and inspection reports, identify potential delays or issues, and drive timely follow-up and resolution.
• Monitor vendor progress and provide regular updates through Expediting Reports or other agreed reporting formats.
• Coordinate shipment and logistics activities to ensure materials and equipment arrive on site as scheduled.
• Support the resolution of technical issues in coordination with the Package Engineer and relevant project teams.
• Ensure timely submission and completion of Vendor Data Requirements (VDR) and follow up on outstanding documentation.
• Monitor and drive the closure of deficiencies, discrepancies, and carry-over punch list items.
• Liaise with vendors and Finance to identify and resolve payment-related issues that may affect vendor performance or delivery schedules.
• Identify potential delivery risks and elevate issues promptly to the relevant stakeholders.
• Maintain accurate records of vendor progress, expediting activities, inspections, and delivery status.

Position : Expeditor

Industry : Oil & Gas

Employment Type : Contract (1 year)

Location : Kuala Lumpur

Job Scope(s):

• Expedite vendor manufacturing and deliveries to ensure compliance with PO contractual delivery dates and ROS requirements.
• Plan and lead kick-off, pre-production, and pre-inspection meetings to align vendors and project stakeholders on scope, schedule, deliverables, and expectations.
• Coordinate with Engineering to ensure timely review and approval of drawings, calculations, datasheets, and other technical documents in accordance with the vendor's project schedule.
• Work closely with QA/QC and Testing & Commissioning teams to ensure vendor compliance with approved procedures and Inspection & Test Plan (ITP) requirements.
• Arrange and coordinate third-party and internal inspections, including witness and hold points, as well as field expediting activities where required.
• Review expediting and inspection reports, identify potential delays or issues, and drive timely follow-up and resolution.
• Monitor vendor progress and provide regular updates through Expediting Reports or other agreed reporting formats.
• Coordinate shipment and logistics activities to ensure materials and equipment arrive on site as scheduled.
• Support the resolution of technical issues in coordination with the Package Engineer and relevant project teams.
• Ensure timely submission and completion of Vendor Data Requirements (VDR) and follow up on outstanding documentation.
• Monitor and drive the closure of deficiencies, discrepancies, and carry-over punch list items.
• Liaise with vendors and Finance to identify and resolve payment-related issues that may affect vendor performance or delivery schedules.
• Identify potential delivery risks and elevate issues promptly to the relevant stakeholders.
• Maintain accurate records of vendor progress, expediting activities, inspections, and delivery status.

Requirement(s):

• Bachelor's Degree in Engineering or any relevant discipline. Engineering qualification is preferred.
• 3–5 years of relevant SCM Expediting experience in the Oil & Gas industry.
• Experience in EPC, EPCIC, or EPCM projects is highly preferred.
• Strong understanding of vendor expediting manufacturing processes, inspection activities, and material delivery schedules.
• Basic understanding of engineering documentation and product manufacturing processes.
• Good knowledge of project schedules, PO contractual dates, ROS dates, and vendor progress monitoring.
• Strong communication, coordination, follow-up, and analytical skills.
• Ability to work with multiple stakeholders and manage priorities within tight project schedules.
• Self-motivated, result-oriented, and proactive in identifying and resolving issues.
• High level of integrity, professionalism, and commitment to compliance with company policies and procedures.

Note: Only those applicants who meet the above criteria will be contacted as part of shortlisting process