Senior Expeditor (Kuala Lumpur)

ELSA; Kuala Lumpur; On-site; MYR 120,000 - 160,000; Part time

Job summary

ELSA in Kuala Lumpur seeks an experienced Senior Expeditor to lead vendor expediting for Oil & Gas EPC projects. The role focuses on coordinating kick-offs, pre-production meetings, and aligning on scope, schedules, and deliverables with vendors and internal stakeholders.

You will monitor manufacturing progress, verify drawings and data, and ensure inspection plans (ITP) are followed. Strong coordination, analytical, and communication skills are essential for on-time delivery.

Qualifications

• Bachelor's Degree in Engineering or any relevant discipline, or equivalent qualification.
• 6–10 years of experience in SCM Expediting, preferably within Oil & Gas.
• Experience on EPC/EPCIC/EPCM projects is highly preferred.
• Strong experience in vendor expediting, manufacturing progress monitoring, inspection coordination, and material delivery tracking.
• Basic understanding of manufacturing processes, engineering docs, and quality requirements.
• Familiarity with PO contractual dates, ROS dates, ITPs, VDRs, and vendor documentation.
• Strong planning, coordination, communication, and analytical skills.
• Ability to manage multiple vendors and priorities while working with tight project schedules.

Responsibilities

• Plan and lead vendor kick-off, pre-production, and pre-inspection meetings to align on project scope and schedules.
• Monitor vendor manufacturing and material deliveries against PO dates and ROS dates.
• Coordinate with Engineering for timely approval of vendor drawings and calculations.
• Liaise with QA/QC and Testing & Commissioning to ensure vendor compliance with ITP requirements.
• Arrange and coordinate third-party and internal inspections, including witness and hold points.
• Review expediting and inspection reports, identify delays, and drive corrective actions.
• Coordinate shipment and logistics to support on-time delivery to site.
• Work with Package Engineers to resolve technical and delivery issues.
• Ensure timely submission of final Vendor Data Records (VDR) and address deficiencies.
• Liaise with vendors and Finance to resolve payment or commercial issues that affect delivery.
• Maintain expediting reports and progress records.

Skills

Planning

Coordination

Communication

Analytical skills

Education

Bachelor's Degree in Engineering or relevant discipline

Tools

VDR management

ITP coordination

Contractual dates awareness

Job description

Position : Senior Expeditor

Industry : Oil & Gas

Employment Type : Contract (1 year)

Location : Kuala Lumpur

• Plan and lead vendor kick-off, pre-production, and pre-inspection meetings to align on project scope, schedules, deliverables, and expectations.
• Monitor and expedite vendor manufacturing and material deliveries against PO contractual delivery dates and Required on Site (ROS) dates.
• Coordinate with Engineering to ensure timely approval of vendor drawings, calculations, datasheets, and other technical documents in line with project schedules.
• Liaise with QA/QC and Testing & Commissioning teams to ensure vendor compliance with approved procedures and Inspection & Test Plan (ITP) requirements.
• Arrange and coordinate third-party and internal inspections, including witness and hold points, as well as field expediting activities where required.
• Review expediting and inspection reports, identify potential delays or non-compliances, and drive timely follow-up and corrective actions.
• Coordinate shipment and logistics activities to support the on-time delivery of materials to site.
• Work closely with Package Engineers and relevant stakeholders to facilitate the resolution of technical and delivery-related issues.
• Ensure timely submission of final Vendor Data Records (VDR) and follow up on outstanding deficiencies, discrepancies, and carry-over punch list items.
• Liaise with vendors and Finance to resolve payment or commercial issues that may affect delivery performance.
• Maintain accurate and up-to-date expediting reports, progress records, and other agreed project documentation.
• Identify potential delivery risks and proactively communicate delays or issues to the relevant project stakeholders.
• Support overall project objectives by ensuring materials and equipment are delivered in accordance with approved schedules and contractual requirements.

Job Scope(s):

• Plan and lead vendor kick-off, pre-production, and pre-inspection meetings to align on project scope, schedules, deliverables, and expectations.
• Monitor and expedite vendor manufacturing and material deliveries against PO contractual delivery dates and Required on Site (ROS) dates.
• Coordinate with Engineering to ensure timely approval of vendor drawings, calculations, datasheets, and other technical documents in line with project schedules.
• Liaise with QA/QC and Testing & Commissioning teams to ensure vendor compliance with approved procedures and Inspection & Test Plan (ITP) requirements.
• Arrange and coordinate third-party and internal inspections, including witness and hold points, as well as field expediting activities where required.
• Review expediting and inspection reports, identify potential delays or non-compliances, and drive timely follow-up and corrective actions.
• Coordinate shipment and logistics activities to support the on-time delivery of materials to site.
• Work closely with Package Engineers and relevant stakeholders to facilitate the resolution of technical and delivery-related issues.
• Ensure timely submission of final Vendor Data Records (VDR) and follow up on outstanding deficiencies, discrepancies, and carry-over punch list items.
• Liaise with vendors and Finance to resolve payment or commercial issues that may affect delivery performance.
• Maintain accurate and up-to-date expediting reports, progress records, and other agreed project documentation.
• Identify potential delivery risks and proactively communicate delays or issues to the relevant project stakeholders.
• Support overall project objectives by ensuring materials and equipment are delivered in accordance with approved schedules and contractual requirements.

Requirement(s):

• Bachelor's Degree in Engineering or any relevant discipline, or equivalent qualification.
• 6–10 years of experience in Supply Chain Management (SCM) Expediting, preferably within the Oil & Gas industry.
• Experience working on EPC, EPCIC, or EPCM projects is highly preferred.
• Strong experience in vendor expediting, manufacturing progress monitoring, inspection coordination, and material delivery tracking.
• Basic understanding of manufacturing processes, engineering documentation, and quality requirements.
• Familiarity with PO contractual dates, Required on Site (ROS) dates, ITPs, VDRs, and vendor documentation.
• Strong planning, coordination, communication, and analytical skills.
• Ability to manage multiple vendors and priorities while working within tight project schedules.
• Self-motivated, results-oriented, highly ethical, and committed to compliance with company policies and procedures.

Note: Only those applicants who meet the above criteria will be contacted as part of shortlisting process