Executive, Expediting (MSO)

Malaysia Marine & Heavy Engineering; Pasir Gudang; On-site; MYR 80,000 - 120,000; Full time

Job summary

Malaysia Marine & Heavy Engineering seeks an Expediting and Procurement Specialist to track vendor progress, manage documentation, and ensure on-time delivery of equipment and materials according to PO requirements and project schedules.

You will coordinate with Procurement, Engineering, QA/QC, Logistics, and Project Teams, prepare reports and dashboards, identify delays, and escalate risks to keep the project on track.

Qualifications

• Diploma orBachelor’s degree in Engineering and Management fields.
• Degree education - 3 years of exp in Expediting, Procurement, Documentation control in oil & gas, heavy engineering or construction.
• Diploma education - 5 years of exp in Expediting, Procurement, Documentation control in oil & gas, heavy engineering or construction.

Responsibilities

• Track supplier progress and ensure deliveries meet PO requirements, project schedules, and quality standards.
• Communicate with vendors and internal teams to provide timely updates and support cross-functional collaboration.
• Monitor vendor manufacturing and documentation through reports, visits, and inspections.
• Identify delays or risks and escalate to implement corrective actions.
• Manage supplier bottlenecks such as engineering holds, late approvals, or transport constraints.
• Act as a communication link between Procurement, Engineering, QA/QC, Logistics and Project Teams.
• Maintain expediting plans, supplier progress curves, and milestone charts reflecting progress.
• Prepare expediting reports, supplier visit notes, and dashboards for management/client reporting.
• Maintain records of supplier communications, commitments, and recovery plans.
• Risk management – highlight potential delivery slippages early and mitigate impact.
• MDR management – coordinate with vendors to ensure timely repairs.
• LD charges management – identify late deliveries and negotiate LD amounts.

Skills

Expediting

Procurement

Documentation control

Vendor coordination

Project coordination

Education

Bachelor’s degree in Engineering or Management

Diploma in Engineering or Management

Job description

Type of Employment: Manpower Supply (MSO) - 12 months contract

Job Purposes

Responsible for tracking and coordinating vendor progress to ensure timely delivery of materials, equipment, and documentation in line with project schedules and Purchase Order (PO) requirements. The role involves close follow-up with vendors on Vendor Document Register List (VDRL), vendor progress, inspection activities, Material Deficiency Reports (MDR), payment, and final documentation. A core focus is placed on effective tracking, expediting, delivery monitoring, documentation control, and escalating delays risk to support smooth project execution.

Job Responsibilities

• Ensure suppliers deliver equipment, materials, and documentation in line with Purchase Order (PO) requirements, project schedules, and quality standards.
• Communicates regularly with vendors and coordinates with internal teams to ensure timely deliverables. Share accurate updates to management and supports collaboration across the project team.
• Track vendor manufacturing and documentation progress through regular reports, visits, and inspections.
• Identify delays or risks and escalation for corrective actions.
• Proactively manage supplier bottlenecks such as engineering hold points, delayed approvals, late material availability, or transport constraints.
• Act as a communication link between Procurement, Engineering, QA/QC, Logistics, and Project Teams to resolve technical or commercial issues affecting delivery.
• Maintain and update expediting plans, supplier progress curves, and milestone charts to reflect real progress versus plan.
• Prepare expediting reports, supplier visit notes, and dashboards for management and client reporting.
• Ensure proper record keeping of supplier communication, commitments, and recovery plans.
• Risk Management - Highlight potential delivery slippage early and work with stakeholders to mitigate impact on project schedule.
• Material Deficiency Report (MDR) Management – Coordinate with vendors and various stakeholders, track progress, and ensure timely completion of repairs.
• Late Delivery (LD) Charges Management -Identify late delivery orders, provide estimations on chargeable LD amount, engage supplier for LD agreement, justify supplier clarification on delay reason and propose final LD amount
• Additional orders - Ensure suppliers deliver equipment, materials, and documentation in line with additional orders requirements, project schedules, and quality standards.

Job Requirements

• Diploma or Bachelor’s degree in any Engineering and Management Field.
• Degree education - 3 years of experience in Expediting, Procurement, Documentation control, preferable in oil & gas, heavy engineering, or construction projects.
• Diploma education - 5 years of experience in Expediting, Procurement, Documentation control, preferable in oil & gas, heavy engineering, or construction projects.