EXECUTIVE, EXAMINATION

KPJ Selangor Specialist Hospital; Nilai; On-site; MYR 39,000 - 61,000; Full time

Job summary

KPJ Selangor Specialist Hospital is seeking an organised Exams Coordinator to support examination scheduling, venue logistics, and document handling across departments.

The role involves coordinating timetables, invigilator rosters, secure printing of papers, data entry into the academic management system, and aiding the Examination Board with reports and QA processes. Strong communication and confidentiality are essential.

Qualifications

• Bachelor’s degree in Administration, Office Management, or related field.
• Min 2 years of working experience in an academic or administrative setting.
• Familiarity with examination processes and academic regulations.
• Experience with document handling, filing systems, and record management.

Responsibilities

• Coordinate examination timetables with departments.
• Prepare seating arrangements and invigilator rosters.
• Handle secure printing and distribution of examination papers.
• Track collection and return of answer scripts from invigilators.
• Maintain records and ensure confidentiality of examination documents.
• Assist in compiling and verifying examination results.
• Respond to student queries regarding examination sittings and logistics.
• Support the head of department in implementing improvements.

Skills

Organisation

Communication

Multitasking

Education

Bachelor’s degree in Administration, Office Management, or related field

Tools

Microsoft Office

Examination management systems

Data entry skills

Job description

Job Description :

Examination Scheduling and Coordination

• Assist in the preparation of examination timetables;
• Coordinate with schools/academic departments to collect exam schedules and paper details; and
• Update and disseminate finalised schedules to relevant stakeholders.

Examination Venue and Logistics Management

• Prepare seating arrangements and invigilator rosters;
• Ensure proper setup and readiness of examination venues; and
• Support logistics such as signages, attendance sheets, and examination materials.

Examination Document Handling

• Handle the secure printing and distribution of examination papers;
• Track collection and return of answer scripts from invigilators;
• Maintain records and ensure confidentiality of all examination documents; and
• Qualification verification of graduated students.

Result Compilation and Reporting

• Assist in compiling and verifying examination results;
• Ensure accurate data entry into the academic management system; and
• Support the preparation of result reports and documentation for the Examination Board meetings.

Student and Faculty Support

• Respond to student queries regarding special requests related to examination sitting and others;
• Liaise with schools for issues related to question papers or examination logistics; and
• Provide guidance on examination rules and procedures.

Compliance and Quality Assurance

• Ensure examination processes comply with university policies and regulations;
• Participate in audits and quality assurance checks; and
• Support the head of department in implementing improvements.

Education

• 1. Bachelor’s degree in Administration, Office Management, or related field

Knowledge and Experiences

• Min 2 years of working experience in an academic or administrative setting;
• Familiarity with examination processes and academic regulations; and
• Experience with document handling, filing systems, and record management.

Skills & Competencies

• Excellent organisational and time management skills;
• Effective written and verbal communication skills; and
• Ability to multitask and work efficiently under pressure.

Technical skills required

• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Experience with student information or examination management systems
• Basic data entry and database management skills

Special skills required

• High attention to details and accuracy in record-keeping;
• Ability to maintain confidentiality of examination documents and data; and
• Coordination skills to manage scheduling and logistics.

Personal attributes

• Trustworthy and responsible;
• Proactive and self-motivated;
• Team-oriented with a professional demeanor; and
• Adaptable to dynamic academic environments.