EXECUTIVE ACADEMIC SERVICES SECTION, UNIKL MITEC

UNIVERSITI TEKNIKAL MARA SDN. BHD.; Masai; On-site; MYR 45,000 - 75,000; Full time

Job summary

UNIKL MITEC is seeking an Executive in the Executive Academic Services Section to coordinate examination activities, manage academic records, and prepare performance analyses. You will oversee timetables, invigilation, results processing, and transcripts distribution, ensuring accuracy and compliance.

The role requires 3–5 years in examination/academic records within higher education, strong organizational skills, and proficiency in MS Office and reporting tools.

Qualifications

• Bachelor’s Degree in a relevant discipline.
• 3–5 years of experience in examination and academic records management in higher education.
• Proven end-to-end examination process management and result processing.
• Experience in preparing academic performance analysis reports for academic boards.
• Strong organizational skills and ability to meet deadlines.
• Experience with convocation and graduation administration.

Responsibilities

• Coordinate examination activities, timetables, invigilation schedules, entry slips, and pre/post-exam operations.
• Organize examination venues, seating, materials, equipment, and notices.
• Handle printing, verification, and secure storage of exam papers and scripts.
• Manage academic records, transcripts, and distribution to students/parents.
• Process and verify exam results, and prepare performance analysis reports.
• Monitor graduation eligibility, INTRA verification, and related compliance reports.
• Coordinate Dean’s List preparation and convocation-related processes.
• Maintain accurate records and ensure compliance with policies and standards.
• Support minutes of meetings for exam-related committees.

Skills

Examination administration

Academic records management

Data analysis

Microsoft Office

Publisher / Canva

SPSS

Communication

Time management

Education

Bachelor’s Degree in a relevant discipline

3–5 years in examination/academic records

Tools

Microsoft Word

Excel

PowerPoint

Publisher

Canva

SPSS

Job description

EXECUTIVE ACADEMIC SERVICES SECTION, UNIKL MITEC

EXECUTIVE ACADEMIC SERVICES SECTION, UNIKL MITEC

KEY ROLES :

• Coordinate and administer all examination-related activities, including the preparation of examination timetables, invigilation schedules, examination entry slips, and pre- and post-examination operations.
• Organize examination logistics, including venue arrangements, seating plans, examination materials, equipment, and display of examination notices and banners.
• Coordinate the printing, verification, secure handling, and storage of final examination question papers and answer scripts.
• Manage the filing and documentation of examination records, including Final Examination Question (FEQ) submissions and verification checklists.
• Process and maintain student examination results, academic records, and the distribution of academic transcripts to students and parents.
• Coordinate the processing, verification, and release of examination results, including the preparation of academic performance analysis reports.
• Monitor and verify students’ academic completion status, graduation eligibility, INTRA verification for final-year students, certification requirements, and related reports such as BKK Reports and Student Performance Monitoring Data.
• Coordinate the preparation and administration of the Dean’s List Award, including eligibility verification, certificate preparation, and event coordination.
• Manage convocation-related processes, including graduate verification, attendance confirmation, graduate photograph coordination, and certification and transcript issuance.
• Maintain accurate academic records and ensure compliance with institutional policies, quality standards, and regulatory requirements.
• Perform any other duties and responsibilities as assigned by the University from time to time.

REQUIREMENTS :

• Bachelor’s Degree in a any relevant discipline.
• Minimum of 3 – 5 years of relevant experience in examination and academic records management within a higher education institution.
• Proven experience in managing end-to-end final examination processes, including examination administration, result processing, and result release.
• Experience in preparing academic performance analysis reports and student result analysis for academic board meetings.
• Experienced in coordinating assessment submission schedules, monitoring deadlines, conducting compliance checks, and issuing reminders to academic staff.
• Experience in coordinating convocation processes, including graduate verification, award administration, and issuance of graduates’ lists.
• Experience in preparing minutes of meetings and supporting documentation for examination-related committees and academic board meetings (e.g., Pre-IEB, IEB, and UEB).
• Knowledge and experience in handling student examination misconduct cases and ensuring compliance with institutional policies and procedures.
• Experience in certification, transcript issuance, and graduation administration is an added advantage.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint), with working knowledge of Microsoft Publisher, Canva, and SPSS.
• Demonstrates a high level of integrity and discretion in handling confidential examination and student records.
• Strong organizational and administrative skills with the ability to manage multiple tasks and meet strict deadlines.
• Excellent attention to detail with a commitment to accuracy and quality.
• Strong analytical and problem-solving skills.
• Effective communication and interpersonal skills with the ability to collaborate with academic and administrative stakeholders.
• Ability to work independently as well as collaboratively in a fast-paced environment.
• Demonstrates professionalism, accountability, and a strong commitment to service excellence.
• Adaptable, proactive, and capable of maintaining composure under pressure during examination and convocation periods.