EXECUTIVE LABORATORY, SCHOOL OF PHARMACY

KPJ Healthcare University; Malaysia; On-site; MYR 50,000 - 80,000; Full time

Job summary

KPJ Healthcare Berhad seeks a Laboratory Administrator to support laboratory operations, quality assurance, and safety processes. You will assist in external projects and organise CPD/workshops while ensuring clean, safe, and compliant facilities for staff and students.

You will monitor equipment usage, manage stock, and coordinate procurement, inventories, and documentation to support quality management and audits.

Qualifications

• Degree in Medical Science or Pharmaceutical Science is required.

Responsibilities

• Assist in external projects and consultancy for laboratory facilities.
• Assist CPD/workshop events organised by the school.
• Monitor cleanliness and ensure functionality of laboratory facilities and equipment.
• Ensure lab booking and submission of indent forms prior to usage.
• Prepare chemical/apparatus laboratory sessions and train staff and students on equipment and processes.
• Perform routine calibration/maintenance of equipment and document monthly stock checks.
• Procure and document purchases, ensure safe arrival of items.
• Prepare reports and handle correspondence, update QA and SOPs, manage waste disposal, PPE usage, and safety plans.
• Supervise lab assistants, ensure cleaning/organising lab areas, and monitor lab and instrument usage.
• Contribute to quality improvement, participate in audits, and support renovation/project planning as needed.

Skills

Computer literacy

Communication skill

Lab handling skill

Change and risk management

Project Management

Security and Compliance

Documentation and Reporting

Lab instrument handling skill

Safety knowledge

Analytical and problem-solving

Microsoft Word

Microsoft Excel

PowerPoint

Education

Degree in Medical Science/ Pharmaceutical Science or equivalent

Job description

Job Description:

A. Finance Prospective

1. Assisting in projects for external parties and consultancy of the laboratory facilities
2. Assisting in CPD/ workshop events organised by the school
3. Income generating through free good/services by third party

B. Customer Prospective

1. Monitoring cleanliness regarding premises, equipment and working surfaces
2. Ensuring functionality of laboratory facilities and equipment

C. Internal Process

1. Ensuring lab booking by cohort-in-charge.
2. Ensuring the laboratory indent form is submitted by academician prior to usage.
3. Ensuring preparation of chemical/apparatus laboratory session.
4. Assisting academic staff and training for lab staff/ students on the equipment/ apparatus/ chemicals process flow or procedural guidance if needed.
5. Ensuring calibration/ maintenance of all equipment to be done as scheduled.
6. Ensuring stock check for all equipment/ apparatus/ chemicals is performed and documented monthly.
7. Ensuring expired chemicals write off is worth less than certain value.
8. Procurement, document preparation and keeping appropriate records of purchases and confirming safe arrival of all purchased item.
9. Looks up and assembles needed information and material in the preparation of reports and in the handling of correspondence.
10. Waste disposal management
11. Updating, upholding and maintaining the Laboratory Safety Plan/ Manual, SDS manual and PPE usage.
12. Monitoring laboratory assistants in performing routine laboratory duties such as replenishing consumables and cleaning tools.
13. Monitoring laboratory assistants in ensuring cleaning/ organizing laboratory areas are done by cleaners.
14. Monitoring lab and instrument usage.
15. Development, updating, revising and maintaining the laboratory’s Quality Assurance, Standard Operating Procedures, policies, and other quality documents.
16. Filing management system

D. Employee Development & Improvement Perspective

1. Attending internal or external including laboratory competency related training program.

E. Other Responsibilities

1. Ensuring participation in internal/ external activities.
2. Involving in school level committee actively.
3. Ensuring membership in Professional Membership/ Editorial Membership/ CSR/ Consultancy/ Other NGO bodies
4. Involving in audit (MQA/Pharmacy Board/ISO/Internal Audit).
5. May occasionally involves in commissioning and planning for renovation/ project for laboratory and new projects
6. Demonstrate an ongoing commitment to the university policy and to the laboratory quality assurance processes.
7. Demonstrate an understanding of the principles of quality improvement.
8. Special task based on instruction from superior.

F. Safety and Health Responsibilites

1. Reporting unsafe practices, conditions, near misses, incidents and accidents to General Manager and Secretary of the Safety and Health Committee.
2. Comply with Company policies, Health and Safety policies.
3. To take reasonable care for the safety and health of himself and other persons who may be affected by his acts or omission at work.
4. To co-operate with Management of KPJUC in the discharge of any duty or requirement imposed on the Management by the Occupational Safety and Health Act or any Regulations made therein.
5. To wear or always use any personal protective equipment or clothing provided by the Management KPJUC prevents risks to his/her safety and health.
6. To comply with any instruction or measure on Occupational Safety and Health Act and Regulations made therein.
7. To establish and maintain the Occupational Health and Safety Management System (OHS).
8. To establish and maintain any related quality and risk & opportunities in Quality Management System of the department and school.

Job Requirement:

Education:

1. Degree in Medical Science/ Pharmaceutical Science or equivalent

Knowledge and Experiences:

1. Previous laboratory-based experience is an added advantage

Skills & Competencies:

1. Computer literacy
2. Communication skill
3. Technical skills required Chemical/ microbiological/ drug handling skill is an added advantage
4. Change and risk management
5. Project Management
6. Security and Compliance
7. Documentation and Reporting
8. Special skills required Lab instrument handling skill is an added advantage
9. Knowledge is safety and first aid is an added advantage
10. Strong analytical and problem-solving skills.
11. Effective project management skills to handle multiple tasks simultaneously.
12. Proficiency in Microsoft Word, Excel and PowerPoint.

Personal attributes

1. Well groomed
2. Trustworthy team player
3. Results-oriented mindset, with the ability to work under pressure to meet deadlines.
4. Self-motivated and able to work independently.
5. Strong ethics and integrity.
6. Openness to learning and adapting to change.
7. A collaborative and team-oriented approach.

KPJ Healthcare Berhad is founded on the vision of being the preferred healthcare provider in the region. We are focused on delivering world-class quality healthcare services throughout our regional footprint across 5 countries, namely Malaysia, Indonesia, Thailand, Bangladesh, and Australia. We are in search of remarkable people to join us in exploring and discovering better healthcare solutions together. Whether you are a student, a graduate, or an experienced professional, discover the impact you could make with a career at KPJ.